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May 13, 2022

Writing

100 examples of how to say thank you with a thank you email

Wondering how to say thank you? Our thank you email template and 100 thank you email examples will help you say thank you meaninfully.

Blog writer

Lawrie Jones

Writer

Blog writer

Samuli Pehkonen

Marketing

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Table of contents

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Everyone loves to give good news, and to say thank you is about the best you can deliver. So, whether you're saying thank you for a new job, great service you've received, or simply because you appreciate another person, we'll help you to learn how to say thank you meaningfully and how to send a thank you email. 

 This article explains the life-changing impact of saying thanks and provides the basics on how to write a professional thank you email with the 101 of the thank you emal format. Don't worry if it's your first time; we provide you with 100 thank you phrases, wordings, and alternatives and thank you email examples and templates you can use to say thanks in every situation. 

Thank you for reading this far, let's get started!

Why say thank you?

Saying thank you is an expression of gratitude. It's a recognition that something good has happened that you're thankful for. 

Wondering why you might want to say thank you? Here are 10 reasons…

  1. Saying thanks for excellent service
  2. Thanking an HR team for an interview
  3. Accepting a job
  4. Showing appreciation for someone giving you a reference
  5. Messaging your CEO to express gratitude
  6. Saying thank you to a teacher or professor
  7. Acknowledging the impact someone has had on your career
  8. Sending appreciation for their support
  9. Thanking someone for providing feedback
  10. Acknowledging a rejection

Are thank you emails necessary? Not at all; sending one is a choice that reflects you personally.  

Are they effective? Absolutely.

We all love receiving a thank you email. Why? Because it causes positive physical changes in our mood, say neuroscience experts.             

"When you experience the feeling of gratitude, your brain releases a combination of dopamine, oxytocin, and endorphins," says Glenn Fox, Ph.D

Saying thanks can leave the person feeling better about themselves and their careers for the rest of the day – or even longer! In fact, scientists discovered that those who received "gratitude" felt better about their lives as a whole. 

Thank you emails can also be used to soften bad news. For example, you may want to thank someone for waiting for a delivery or a service. This can help to ease the impact and improve your relationship.

Saying thank you can quite literally change someone's brain to feel happier. So if you've got the power to do that, why not use it? Here's how!

Should you send a thank you email?

If you want to thank someone, an email is a great way to do it. It's quick, easy, and effective. But that doesn't mean they can't be emotional, too, say the experts.

"When we read an email, we attempt to read intention and tone into the words, "says David F. Swink in Psychology Today. 

Writing a sincere thank you email can be as effective as a personal thank you. In fact, it can be even better. Why? A thank you email can be stored, saved, and shared. It's not a temporary thing; an email can be kept forever.

Some people wonder whether they should send a thank you email to HR or a thank you email to a hiring manager. There are no hard and fast rules, but a polite and professional email reflects positively on you. It could make the difference in deciding whether to offer you another opportunity.

What's important is that you spend time ensuring the message is sincere, personalized, and honest – and we can show you how.            

Should I close an email with thank you?

You should always close an email with a thank you. Traditionally, this would be yours sincerely or faithfully in a letter, but we've moved on from these email etiquette rules – except in the most formal emails. Whether you write to a close friend or a fellow professional, always end an email with a thank you.

How to end an email with thank you

You can end your thank you emails with your choice of formal, informal, or friendly ending. The choice depends on the context and the person you're contacting.

When emailing a colleague or friend, you can get away with being more informal. They're friends, after all. However, stick to formal and professional email endings when emailing a boss or potential employer.

Some acceptable thank you email endings include:

  • Thanks for everything
  • Best
  • Best regards
  • Warm regards
  • Kind regards
  • Kindest regards
  • With thanks
  • Thanks again
  • Thanks for everything
  • Thank you!

If you're still searching for some email ending inspiration, our guide to email closing lines includes 40 solid gold examples you can use for every situation – including thank you emails.

How to write a thank you email

Let's get started writing thank you emails! If you already know how to structure a professional email you are well underway to nailing the basics of thank you emails, but in case you have any doubts let's start by recapping the fundamentals.

Thank you email format

The thank you email format is pretty simple and straightforward to learn. Essentially it follows the same format as any professional emails.

Every thank you email, no matter how conversational or creative, contains five essential things: 

  1. Subject line
  2. Greeting
  3. Body Copy
  4. Sign-off
  5. Signature 

Thank you emails can be short and sweet or long and detailed. Stick to this thank you email format, and you'll be fine.

We don't need to go into the details here because we include 30 email examples below. However, it's time to work on the subject line before we get there.

The key is to tailor these elements to fit your thank you email. Here's how…         

Subject line for thank you email

The easiest and simplest subject line for a thank you email is just to say: Thank you! 

But, in the world of spam and more, simple subject lines can look like phishing attempts. Or, like you've not bothered to think of a better subject line. 

The advice is to personalize them, shaping them to your audience as much as possible. For example, you can use email subject lines to create a connection, act as a reminder, or just make them feel good about themselves. 

Here are some examples of better thank you email subject lines.

  • Thanks for interviewing me today
  • I wanted to say thanks for the excellent service
  • All of us at (Company) wanted to say thanks
  • Your staff was on fire today!
  • I was delighted to receive your job offer
  • Steve, it was a pleasure meeting you!

Sometimes you'll want to use your thank you emails to encourage more engagements. That's possible too:

  • Was awesome chatting with you – shall we schedule a meeting?

So, if you are still wondering what I should title my thank you email, it should be personalized and straight to the point. It should work to help you to achieve your goals.

Should you use emojis in thank you subject email lines? Absolutely if you think it's going to work.

Use emojis sparingly and only use them if they capture the mood. If you use emojis, keep to the standard types and only use one or two.

70 thank you phrases 

It can something be hard to write a thank you email. You can almost feel like giving up and saying: "I don't know how to say thank you." We know finding the right wording for your thank you can be challenging. 

Some thank you phrases may not fit the context, and at times it can be hard to figure out how to say thank you meaningfully, but we can help.

That's why it's good to have different thank you phrases and wordings in your toolbox. 

These 70 thank you examples will help you find the thank you phrases for thank you emails to your team, co-workers, colleagues, managers, employees, clients, fellow alumni, mentors, HR representatives, or customer service specialists.

Here are 70 thank you phrases that everyone should know.

  1. Thank you for your help
  2. Thank you for all your help
  3. Thank you for helping
  4. Thank you for helping me
  5. Thank you for your time
  6. Thank you for the time
  7. Thank you so much for...
  8. Thank you for your support
  9. Thank you for all you do
  10. Thank you for all that you do
  11. Thank you for everything
  12. Thank you for your hard work
  13. Thank you for your hard work and dedication
  14. Thank you for your time and effort
  15. Thank you for your service
  16. Thank you for considering
  17. Thank you for your consideration
  18. Thank you for your consideration
  19. Thank you for your patience
  20. Thank you for your understanding
  21. Thank you for being patient
  22. Thank you for being accommodating
  23. Thank you for the kind words
  24. Thank you for your kind words
  25. Thank you for sharing
  26. Thank you for reaching out
  27. Thank you for reaching out to me
  28. Thank you for thinking of me
  29. Thank you for caring
  30. Thank you for your support during this difficult time
  31. Thank you for fixing the issue
  32. Thank you for applying
  33. Thank you for the interview
  34. Thank you for the warm welcome
  35. Thank you for your email
  36. Thank you for coming
  37. Thank you for joining us
  38. Thank you for attending
  39. Thank you for the information
  40. Thank you for the notice
  41. Thank you for the clarification email
  42. Thank you for the heads up
  43. Thank you for your attention to
  44. Thank you for the great news
  45. Thank you for the update
  46. Thank you for the follow-up
  47. Thank you for your detailed email
  48. Thank you for your considered reply
  49. Thank you for taking the time to message me
  50. Thank you for everything that you have done
  51. Thank you for your order
  52. Thank you for your purchase
  53. Thank you for your business
  54. Thank you for supporting my small business
  55. Thank you for choosing to shop with us again
  56. Thank you for shopping with us again!
  57. Thank you for your inquiry
  58. Thank you for your interest in our services
  59. Thank you for being our loyal customer
  60. Thank you for your loyalty
  61. Thank you for being a valued customer
  62. Thank you for being our customer
  63. Thanks for staying loyal to us!
  64. Thank you for your response
  65. Thank you for a quick response
  66. Thank you for a prompt response
  67. Thanks for the speedy reply
  68. Thank you, and have a great day
  69. Thank you, and have a great weekend
  70. Thank you, and have a great holiday

15 Thank you synonyms and alternatives – the other ways to say thank you 

There are loads of other ways to say thank you, including some drop-in alternatives to thank you that you can use in an email. 

Why wouldn't you want to say thank you? Sometimes thank you feels a little too impersonal and can feel like a cookie-cutter response. If you've said thanks before, you may want other ways to thank you in an email.

Whatever reason you're searching for how to say thank you in other ways, we can help.  

Here are 15 thank you synonyms and alternatives everyone can use:

  1. I appreciate your help
  2. I welcome your advice
  3. I wanted to express my gratitude
  4. Cheers          
  5. Your input is so valuable
  6. We wanted to say how much we value your support
  7. Your support is appreciated
  8. Much obliged
  9. I'm so grateful
  10. I owe you one
  11. Your support means everything
  12. I'm beyond grateful
  13. I'm indebted to you
  14. I wanted you to know just what you've done
  15. The impact you've had is incredible

These are just some of the ways you can say thank you without saying thanks. Use your imagination and inspiration to come up with some others.

30 thank you email samples

Thanks for getting this far through the guide; it's now time to put the principles into practice. Here are 30 thank you email samples that you can use to express your gratitude.

Use these samples as guides but be sure to personalize them before sending. Ready to begin? 

After the career fair thank you email

An email thank you after a career fair is a great way to establish a connection with a potential employer. We aim to create a personal connection in this example of a careers fair thank you email. The message acts as a reminder.  

Dear (name),

Thank you for taking the time to speak with me at the careers fair. I was really interested to learn about your organization and the opportunities there.

Please feel free to email me here, and we can take the discussion further. I'm looking forward to learning more!

Thanks again,

(Your name)

Interview thank you email

Wondering how to write a thank you email after an interview? This example is for you. Sending an email after an interview is "vital", says Kiely Kuligowski in Business News Daily, and we agree. A post-interview thank you email doesn't need to be long or detailed, but it does need to be timely. Aim to send one within 24 hours of the interview and on the same day if possible. Short emails can undoubtedly be sweet as you'll see in this thank you email sample.      

Dear (name),

I wanted to express my thanks for the recent interview. I really enjoyed our discussions and learning about the exciting opportunity at (insert company name).

I understand that you are interviewing other candidates and will wait to hear of progress in the process. If you require any additional information, please don't hesitate to contact me at any point.

Thank you once again for the interview opportunity.

Kind regards,

(Your name)

Thank you email for job offer

Congratulations! You've got the job; now it's time to accept (or not, if that's what you decide). This thank you email for a job offer recognizes the value of the offer and presents a positive reply to your new employer.

Dear (name),

Thank you for your job offer, please take this email as a formal acceptance.

I'm excited to join (company name) and can't wait to get started! Please feel free to contact me if you require any additional information from me.

I look forward to working with you and starting ASAP. I'll hand in my resignation this week.

Thanks!

(Your name)

Thank you email to the recommender

Getting a job is tough, and if someone has recommended you, it's right to recognize that. This thank you email to a recommender is a professional courtesy, but it also positively reflects you personally.

Hi (name),

I just wanted to say thank you for recommending me for the (position) at (company). I'm delighted to say that I've been offered the position, and I've accepted it!

None of this would have been possible without your recommendation, so once again thank you.

(Your name)

Thank you email for a job referral

This thank-you email for a job referral expresses personal gratitude, similar to the email sample above. If someone has gone out of their way to do something for you, it's only polite to say thanks – and here's a sample thank you email for a job referral you can use. 

Hi (name),

Thanks for referring me for the (position) at (company name). I've just completed my application and hope I'll be selected for an interview. 

I appreciate your support and value your help in finding me a new job.

I'll let you know how things progress. 

Cheers!

(Your name)

Thank you email to reference after getting the job

Anyone kind enough to provide a positive reference for you deserves thanks if you get the job. This thank you email to reference after getting a job template does that in some style!      

Hi (name),

I just wanted to write and say thank you for completing a reference for me. I'm delighted to say that I've been offered the job and will start soon.

I'm sure that your kind words and contribution had a positive impact. I wanted to thank you once again for your help personally.

If I can ever help you, please let me know.

Speak soon,

(Your name)

Thank you email to recruiter after the rejection

A thank you email to a recruiter after rejection is essential for the process. You'll be disappointed, but sending an email shows you've accepted the news and displays some character. Our thank you email after a job rejection template strikes a positive note and aims to continue the connection you have.

Dear (name),

I would like to thank you for the opportunity of applying for the (position) at (company).

While I was disappointed not to succeed in my application, I have enjoyed the process and learned from it.

Even though I may not have been successful in this opportunity, I would love to work with you in the future. If any suitable roles become available in the future, please don't hesitate to reach out to me regarding them. I'll also keep an eye on the careers page of your website.

I wish you all the best in the recruitment process.

(Your name)

Thank you for the opportunity email

A thank you for the opportunity email is another way of expressing gratitude for being considered for a role. Thanks for the opportunity emails can be sent to HR teams or named individuals, depending on how far you've gone through the progress. Be sure to personalize this sample for your circumstances.

Dear HR Team,

I'd like to thank you for the opportunity to apply for the role of (position).

While I was unsuccessful on this occasion, I'm still excited about the opportunity to work with you. For example, suppose you can spare some time to let me know why my application was unsuccessful. In that case, this will help me improve future applications. 

While I was unsuccessful on this occasion, I'm still excited about the opportunity to work with you. For example, suppose you can spare some time to let me know why my application was unsuccessful. In that case, this will help me improve future applications. 

Don't hesitate to contact me via email or give me a call if you would like to.

Yours faithfully,

(Your name)

Thank you for your application email

Everyone applying for a position has invested time and effort in their applications, so it's worth recognizing. In this thank you for your application template, we demonstrate how to express gratitude while retaining a professional distance.

Dear (name),

Thank you for your recent application for the post of (position) at (company name).

We're reviewing all applications and will advise you of the next steps shortly.

Thanks again for applying.

(Your name)

Thank you email for accepting job offer

It's great that someone has accepted a job offer, so why not thank them? In our thank you email for accepting a job offer, we use the opportunity to add extra details for the successful candidate, showing them that they're joining an organization that will value them.

Dear (name),

Thank you for accepting our recent job offer, and welcome to the team!

Over the next few weeks, we'll do everything we need to behind the scenes to get things ready for you to start. So we'll be in touch shortly with the next steps.

This is the start of something exciting!

(Your name)

Thank you email for appreciation

It's great when someone appreciates what you do, so say thanks! Our thank you email for appreciation does just that, showing someone that you care and value their words.

Dear (name),

I just wanted to reach out and say thank you for everything that you have done for me. It's appreciated and means a lot.

I value your kind words and actions and just wanted to let you know.

Thanks again,

(Your name)

Thank you email to CEO for recognition

Being recognized by your CEO for your work is a big deal in any business, so be sure to say thanks when it happens. This thank you email to CEO for recognition sample ensures the big boss knows you care about them and the company.

Dear (name),

I would like to thank you for recognizing my contribution to (company). Your kind words mean a lot to me.

I take pride in my work and the contribution I make to the team, and it's always wonderful when this is rewarded.

Thank you once again for recognizing my contribution. 

Yours sincerely,

(Your name)

Thank you email after the pay raise

With pay packets as stretched as they are, a pay rise can mean a lot, so be sure to say thanks. Our thank you email after pay rise template shows your appreciation for the uplift in your pay.

Dear (Manager's name)

I wanted to thank you personally for my recent pay rise.

I understand this pay rise is in recognition of my hard work. I'll continue to contribute as much as I can to the company to repay your faith in me.

Best regards,

(Your name)

Thank you email for promotion

A promotion recognizes your vital skills, experience, and contribution to a company, like getting a pay rise. They're saying thanks with a better job title and bigger pay packet, so use our thank you email for promotion to show you're happy.

Hi (name)

I'd like to say thank you for my recent promotion. I'm excited to start the role of (position). I will repay your faith in me by performing to the fullest of my abilities.

I understand you faced a difficult decision in making your appointment, and I am encouraged that I am your choice.

I won't let you down.

Best regards,

(Your name)

Thank you email for bonus 

Cash is king, so be sure to say thanks if you've received a bonus. In this thank you email for a bonus, we're short and to the point showing how much we value the money.

Dear (name),

Thank you for my bonus this month. The extra money will be helpful to my family and me at this time and is very much appreciated.

Thanks again,

(Your name)

Thank you email to a boss

Sometimes your boss may go beyond what's expected to help and support you. This thank you email to a boss can be personalized for any circumstances, demonstrating gratitude and loyalty.

Dear (name),

Thank you for the recent support you have shown me. I have expressed this to you in person, but I want to put it in writing too.

(Insert details on what your boss has done to help)

I'll repay your support by continuing to contribute as much as I can to the company.

Thanks again; it's much appreciated,

(Your name)

Thank you last day of work email

It's customary to send a thank you email any time you leave a company. This thank on the last day of work email shows you how to maintain and improve your professional reputation when you leave a business.

Hi (Team),

As today is my last day, I wanted to thank you all. I've enjoyed every minute of my time at (company name) and am sad to leave. 

I'm sure that you will continue to do incredible things, and look forward to learning about them even after I have left. Please feel free to message me back if you want to stay in touch.

Thanks for the memories, and good luck for the future!

(Your name)

Last day of internship thank you email

An internship is an opportunity to demonstrate to a company your value, so finish as you started, as a consummate pro! Our last day of internship thank you email is an excellent template for showing how much you have valued an opportunity.

Dear (name),

I wanted to thank you all for my internship. I have enjoyed every minute and learned a tremendous amount from all of you about working in an exciting and successful organization.

I'm looking forward to future challenges. I'd love to stay in touch with you, so please email me if you'd like my contact details.

I wish you all well for the future, and thank you once again for my internship.

Thanks again; it's much appreciated,

(Your name)

Thank you email after event

This example of a thank you email after an event is a valuable template that any attendee would be pleased to receive.

Dear (name),

Thank you for attending (event name)!

All of us at (event name) hope that you enjoyed your visit and found it valuable. Please feel free to contact us if you have any feedback.

We're already planning for next year's event and will be in touch as soon as we have more details. So we look forward to seeing you in 2023!

Thanks again.

(Your name)

Thank you email to customer for feedback           

Gaining information and intelligence from customers is a meaningful way to improve your business. If a customer has reached out to provide feedback (whether it's good or back), you should acknowledge their effort and thank them for their input.   

Dear (name),

Thank you for your recent feedback. We take all feedback from our customers seriously and will be sure to provide information to the specific department.

If you've raised an issue with us, we'll be back in touch to discuss it with you.

Thanks for your feedback from all of us at (company name). It's appreciated.

(Your name)

Thank you email for great customer service

You should never forget to say thanks if someone has gone beyond the call of duty to provide exceptional customer service. In this thank you email for great customer service, we provide the building blocks for a great email, but you'll need to personalize it before you use it. 

Hi (name),

I just wanted to message you to say what great customer service I had received from your team.

(Insert details of what happened).

Whatever you're doing is working, so keep it up!

See you soon,

(Your name)

Thank you for an introduction email           

A personal introduction can be precious, and it's a support that's always worth recognizing. But, again, you'll need to shape this to the person you're messaging, but this thank you for an introduction email sample is a great place to start.

Hi (name),

Thanks for your recommendation. It means a lot to me if someone goes out of their way to recommend me for a new job. It's a kind thing to do, and I appreciate it.

If I can ever help you out, don't hesitate to ask.

Thanks again,

(Your name)

Networking thank you email

It's not what you know but whom you know (say the experts). This networking thank you email will ensure that anyone you're professionally involved with knows you value their help and support.

Dear (Name),

It was great to meet you recently and learn about what you do. First, I wanted to thank you for your advice and guidance. It's been instrumental in helping me deal with some of the challenges I have faced at work.

It's great to know someone has your back, and I hope to repay the favor at some point in the future.

Let's stay connected!

(Your name)

Thank you for meeting with me email

Sending a message after a meeting is a courtesy that everyone should extend. So in this thank you for meeting with me email, we offer a simple thanks and push for another meeting.

Hi (Name),

I wanted to say thank you for taking the time to meet me. It was great to learn a little more about you and what you are looking for.

We made significant progress, and I would love the chance to meet and discuss things further. Would you like to suggest a date?

I look forward to hearing from you,

(Your name)

Thank you for contacting us email

Having an adequate stock of emails is essential for anyone, and this thank you for contacting me sample is sure to be a success. This cookie-cutter response can be personalized with a name and a company and sent out as many times as needed.

Dear (Name),

Thank you for containing (company name). We read and respond to every email we receive, including comments and complaints.

Someone will be in touch soon.

Have a great day from all of us at (company name)!

(Your name)

Thank you email after negotiation

Negotiations can be challenging, but it's time to draw a line under difficult discussions and say thanks when a deal has been done. This thank you email after the negotiation is about setting out a positive and productive relationship for the future.

Hi (Name),

Now that the deal is done, I just wanted to say thanks for being so professional through our negotiations. While discussions such as this are always a challenge, it was a lot of fun, and I hope you're as happy with the outcome as we are.

All of us at (company name) can't wait to start working with you.

Thanks again,

(Your name)

Thank you email for support

It doesn't matter if the support is from a colleague, friend, or family member; it's important to say thanks. This is a personal message that you should tailor before sending it. Stay true and say it from the heart. 

Hi (Name),

I just wanted to reach out to you personally and thank you for all the support you have given me over the past few weeks and months.

You've helped me to (insert details).

Thanks for everything!

(Your name)

Thank you email for helping

We all benefit from the help of others from time to time, and we must recognize and reward it when it happens. In this thank you email for helping template, we provide a basic sample that you can use to shape into your own personal reply.

Hi (Name),

Just wanted to say thanks for your help with (insert details). I couldn't have done it without your help.

If I can ever help you in any way, let me know!

Thanks for everything.

(Your name)

Thank you professor email

If your professor has done something special, then sending a thank you email is a kind courtesy. This thank you professor email sample is simple and can be edited and amended to include your personal messages of support.

Dear Professor (last name),

I wanted to express my thanks for everything that you have done to support me during this past academic year.

You have increased my knowledge and understanding of the subject, and I wanted to say thank you.

Best wishes for the future,

(Your name)

Thank you email to a teacher

You may be emailing a teacher on your behalf or for the work they've done with your children. Regardless of the reason, this thank you email to a teacher template can be shaped for any circumstance.

Dear (name),

I wanted to say thank you for all the work you have done to support my son/daughter this year. 

They have enjoyed your class and valued your effort into their learning and development. You've helped prepare them for the next steps in their education, and we're all grateful.

Best wishes,

(Your name)

Thank you email template by Flowrite

The difference between writing a good and great thank you email can be as simple as Flowrite. Flowrite is an AI writing assistant that turns your instructions into ready-to-send emails and messages. Our browser extension and web app take care of the email format, capitalization, grammar, spelling, punctuation. In other words, you can focus on the message, and Flowrite will take care of the delivery. Our template collection features dozens of email templates to help you write professional emails such us thank you emails. To grasp how easy and fast it's to write a professional thank you email with Flowrite, check out the example below.

Conclusions

Feeling more confident about how to say thank you? Great! Us too. Saying thank you is a joy that's made a whole lot easier with our templates, samples, and examples. The next time you wonder how to send a thank you email, remember to keep it simple and get straight to the point. The dozens of thank you phrases, wordings, and examples you can find in this article will help you do just that. Remember to explain why you're saying thank you. Anyone opening the email will appreciate your kindness and honesty as long as you say thank you meaningfully. From all of us at Flowrite, thank you for reading this article!

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