100 examples of how to say thank you with a thank you email

Everyone loves to give good news, and to say thank you is about the best you can deliver. So, whether you're saying thank you for a new job, great service you've received, or simply because you appreciate another person, we'll help you to learn how to say thank you meaningfully and how to send a thank you email. 

This article explains the life-changing impact of saying thanks and provides the basics on how to write a professional thank you email with the 101 of the thank you emal format. Don't worry if it's your first time; we provide you with 100 thank you phrases, wordings, and alternatives and thank you email examples and templates you can use to say thanks in every situation. 

Thank you for reading this far, let's get started!

P.S.

Looking for a way to say "thanks" politely and professionally, but super fast? Check out Flowrite:

Why say thank you?

Saying thank you is an expression of gratitude. It's a recognition that something good has happened that you're thankful for. 

Wondering why you might want to say thank you? Here are 10 reasons…

1. Saying thanks for excellent service
2. Thanking an HR team for an interview
3. Accepting a job
4. Showing appreciation for someone giving you a reference
5. Messaging your CEO to express gratitude
6. Saying thank you to a teacher or professor
7. Acknowledging the impact someone has had on your career
8. Sending appreciation for their support
9. Thanking someone for providing feedback
10. Acknowledging a rejection

Are thank you emails necessary? Not at all; sending one is a choice that reflects you personally.  

Are they effective? Absolutely.

We all love receiving a thank you email. Why? Because it causes positive physical changes in our mood, say neuroscience experts.             

"When you experience the feeling of gratitude, your brain releases a combination of dopamine, oxytocin, and endorphins," says Glenn Fox, Ph.D. 

Saying thanks can leave the person feeling better about themselves and their careers for the rest of the day – or even longer! In fact, scientists discovered that those who received "gratitude" felt better about their lives as a whole. 

Thank you emails can also be used to soften bad news. For example, you may want to thank someone for waiting for a delivery or a service. This can help to ease the impact and improve your relationship.

Saying thank you can quite literally change someone's brain to feel happier. So if you've got the power to do that, why not use it? Here's how!

Should you send a thank you email?

If you want to thank someone, an email is a great way to do it. It's quick, easy, and effective. But that doesn't mean they can't be emotional, too, say the experts.

"When we read an email, we attempt to read intention and tone into the words, "says David F. Swink in Psychology Today. 

Writing a sincere thank you email can be as effective as a personal thank you. In fact, it can be even better. Why? A thank you email can be stored, saved, and shared. It's not a temporary thing; an email can be kept forever.

Some people wonder whether they should send a thank you email to HR or a thank you email to a hiring manager. There are no hard and fast rules, but a polite and professional email reflects positively on you. It could make the difference in deciding whether to offer you another opportunity.

What's important is that you spend time ensuring the message is sincere, personalized, and honest – and we can show you how.            

Should I close an email with thank you?

You should always close an email with a thank you. Traditionally, this would be yours sincerely or faithfully in a letter, but we've moved on from these email etiquette rules – except in the most formal emails. Whether you write to a close friend or a fellow professional, always end an email with a thank you.

How to end an email with thank you

You can end your thank you emails with your choice of formal, informal, or friendly ending. The choice depends on the context and the person you're contacting.

When emailing a colleague or friend, you can get away with being more informal. They're friends, after all. However, stick to formal and professional email endings when emailing a boss or potential employer.

Some acceptable thank you email endings include:

• Thanks for everything
• Best
• Best regards
• Warm regards
• Kind regards
• Kindest regards
• With thanks
• Thanks again
• Thanks for everything
• Thank you!

If you're still searching for some email ending inspiration, our guide to email closing lines includes 40 solid gold examples you can use for every situation – including thank you emails.

How to write a thank you email

Let's get started writing thank you emails! If you already know how to structure a professional email you are well underway to nailing the basics of thank you emails, but in case you have any doubts let's start by recapping the fundamentals.

Thank you email format

The thank you email format is pretty simple and straightforward to learn. Essentially it follows the same format as any professional emails.

Every thank you email, no matter how conversational or creative, contains five essential things: 

1. Subject line
2. Greeting
3. Body Copy
4. Sign-off
5. Signature 

Thank you emails can be short and sweet or long and detailed. Stick to this thank you email format, and you'll be fine.

We don't need to go into the details here because we include 30 email examples below. However, it's time to work on the subject line before we get there.

The key is to tailor these elements to fit your thank you email. Here's how…

Subject line for thank you email

The easiest and simplest subject line for a thank you email is just to say: Thank you! 

But, in the world of spam and more, simple subject lines can look like phishing attempts. Or, like you've not bothered to think of a better subject line. 

The advice is to personalize them, shaping them to your audience as much as possible. For example, you can use email subject lines to create a connection, act as a reminder, or just make them feel good about themselves. 

Here are some examples of better thank you email subject lines.

• Thanks for interviewing me today
• I wanted to say thanks for the excellent service
• All of us at (Company) wanted to say thanks
• Your staff was on fire today!
• I was delighted to receive your job offer
• Steve, it was a pleasure meeting you!

Sometimes you'll want to use your thank you emails to encourage more engagements. That's possible too:

• Was awesome chatting with you – shall we schedule a meeting?

So, if you are still wondering what I should title my thank you email, it should be personalized and straight to the point. It should work to help you to achieve your goals.

Should you use emojis in thank you subject email lines? Absolutely if you think it's going to work.

Use emojis sparingly and only use them if they capture the mood. If you use emojis, keep to the standard types and only use one or two.

70 thank you phrases 

It can something be hard to write a thank you email. You can almost feel like giving up and saying: "I don't know how to say thank you." We know finding the right wording for your thank you can be challenging. 

Some thank you phrases may not fit the context, and at times it can be hard to figure out how to say thank you meaningfully, but we can help.

That's why it's good to have different thank you phrases and wordings in your toolbox. 

These 70 thank you examples will help you find the thank you phrases for thank you emails to your team, co-workers, colleagues, managers, employees, clients, fellow alumni, mentors, HR representatives, or customer service specialists.

Here are 70 thank you phrases that everyone should know.

1. Thank you for your help
2. Thank you for all your help
3. Thank you for helping
4. Thank you for helping me
5. Thank you for your time
6. Thank you for the time
7. Thank you so much for...
8. Thank you for your support
9. Thank you for all you do
10. Thank you for all that you do
11. Thank you for everything
12. Thank you for your hard work
13. Thank you for your hard work and dedication
14. Thank you for your time and effort
15. Thank you for your service
16. Thank you for considering
17. Thank you for your consideration
18. Thank you for your consideration
19. Thank you for your patience
20. Thank you for your understanding
21. Thank you for being patient
22. Thank you for being accommodating
23. Thank you for the kind words
24. Thank you for your kind words
25. Thank you for sharing
26. Thank you for reaching out
27. Thank you for reaching out to me
28. Thank you for thinking of me
29. Thank you for caring
30. Thank you for your support during this difficult time
31. Thank you for fixing the issue
32. Thank you for applying
33. Thank you for the interview
34. Thank you for the warm welcome
35. Thank you for your email
36. Thank you for coming
37. Thank you for joining us
38. Thank you for attending
39. Thank you for the information
40. Thank you for the notice
41. Thank you for the clarification email
42. Thank you for the heads up
43. Thank you for your attention to
44. Thank you for the great news
45. Thank you for the update
46. Thank you for the follow-up
47. Thank you for your detailed email
48. Thank you for your considered reply
49. Thank you for taking the time to message me
50. Thank you for everything that you have done
51. Thank you for your order
52. Thank you for your purchase
53. Thank you for your business
54. Thank you for supporting my small business
55. Thank you for choosing to shop with us again
56. Thank you for shopping with us again!
57. Thank you for your inquiry
58. Thank you for your interest in our services
59. Thank you for being our loyal customer
60. Thank you for your loyalty
61. Thank you for being a valued customer
62. Thank you for being our customer
63. Thanks for staying loyal to us!
64. Thank you for your response
65. Thank you for a quick response
66. Thank you for a prompt response
67. Thanks for the speedy reply
68. Thank you, and have a great day
69. Thank you, and have a great weekend
70. Thank you, and have a great holiday

15 Thank you synonyms and alternatives – the other ways to say thank you 

There are loads of other ways to say thank you, including some drop-in alternatives to thank you that you can use in an email. 

Why wouldn't you want to say thank you? Sometimes thank you feels a little too impersonal and can feel like a cookie-cutter response. If you've said thanks before, you may want other ways to thank you in an email.

Whatever reason you're searching for how to say thank you in other ways, we can help.  

Here are 15 thank you synonyms and alternatives everyone can use:

1. I appreciate your help
2. I welcome your advice
3. I wanted to express my gratitude
4. Cheers          
5. Your input is so valuable
6. We wanted to say how much we value your support
7. Your support is appreciated
8. Much obliged
9. I'm so grateful
10. I owe you one
11. Your support means everything
12. I'm beyond grateful
13. I'm indebted to you
14. I wanted you to know just what you've done
15. The impact you've had is incredible

These are just some of the ways you can say thank you without saying thanks. Use your imagination and inspiration to come up with some others.

30 thank you email samples

Thanks for getting this far through the guide; it's now time to put the principles into practice. Here are 30 thank you email samples that you can use to express your gratitude.

Use these samples as guides but be sure to personalize them before sending. Ready to begin? 

1. After the career fair thank you email

An email thank you after a career fair is a great way to establish a connection with a potential employer. We aim to create a personal connection in this example of a careers fair thank you email. The message acts as a reminder.  

2. Interview thank you email

Wondering how to write a thank you email after an interview (read more here)? This example is for you. Sending an email after an interview is "vital", says Kiely Kuligowski in Business News Daily, and we agree. A post-interview thank you email doesn't need to be long or detailed, but it does need to be timely. Aim to send one within 24 hours of the interview and on the same day if possible. Short emails can undoubtedly be sweet as you'll see in this thank you email sample.      

3. Thank you email for job offer

Congratulations! You've got the job; now it's time to accept (or not, if that's what you decide). This thank you email for a job offer recognizes the value of the offer and presents a positive reply to your new employer.

4. Thank you email to the recommender

Getting a job is tough, and if someone has recommended you, it's right to recognize that. This thank you email to a recommender is a professional courtesy, but it also positively reflects you personally.

5. Thank you email for a job referral

This thank-you email for a job referral expresses personal gratitude, similar to the email sample above. If someone has gone out of their way to do something for you, it's only polite to say thanks – and here's a sample thank you email for a job referral you can use. 

6. Thank you email to reference after getting the job

Anyone kind enough to provide a positive reference for you deserves thanks if you get the job. This thank you email to reference after getting a job template does that in some style!      

7. Thank you email to recruiter after the rejection

A thank you email to a recruiter after rejection is essential for the process. You'll be disappointed, but sending an email shows you've accepted the news and displays some character. Our thank you email after a job rejection template strikes a positive note and aims to continue the connection you have.

8. Thank you for the opportunity email

A thank you for the opportunity email is another way of expressing gratitude for being considered for a role. Thanks for the opportunity emails can be sent to HR teams or named individuals, depending on how far you've gone through the progress. Be sure to personalize this sample for your circumstances.

9. Thank you for your application email

Everyone applying for a position has invested time and effort in their applications, so it's worth recognizing. In this thank you for your application template, we demonstrate how to express gratitude while retaining a professional distance.

10. Thank you email for accepting job offer

It's great that someone has accepted a job offer, so why not thank them? In our thank you email for accepting a job offer, we use the opportunity to add extra details for the successful candidate, showing them that they're joining an organization that will value them.

11. Thank you email for appreciation

It's great when someone appreciates what you do, so say thanks! Our thank you email for appreciation does just that, showing someone that you care and value their words.

12. Thank you email to CEO for recognition

Being recognized by your CEO for your work is a big deal in any business, so be sure to say thanks when it happens. This thank you email to CEO for recognition sample ensures the big boss knows you care about them and the company.

13. Thank you email after the pay raise

With pay packets as stretched as they are, a pay rise can mean a lot (here's our guide on how to ask for a raise), so be sure to say thanks. Our thank you email after pay rise template shows your appreciation for the uplift in your pay.

14. Thank you email for promotion

A promotion recognizes your vital skills, experience, and contribution to a company, like getting a pay rise. They're saying thanks with a better job title and bigger pay packet, so use our thank you email for promotion to show you're happy. And if you need some help asking for a promotion, be sure to read our guide on how to get it done.

15. Thank you email for bonus 

Cash is king, so be sure to say thanks if you've received a bonus. In this thank you email for a bonus, we're short and to the point showing how much we value the money.

16. Thank you email to a boss

Sometimes your boss may go beyond what's expected to help and support you. This thank you email to a boss can be personalized for any circumstances, demonstrating gratitude and loyalty.

17. Thank you last day of work email

It's customary to send a thank you email any time you leave a company. This thank on the last day of work email shows you how to maintain and improve your professional reputation when you leave a business.

18. Last day of internship thank you email

An internship is an opportunity to demonstrate to a company your value, so finish as you started, as a consummate pro! Our last day of internship thank you email is an excellent template for showing how much you have valued an opportunity.

19. Thank you email after event

This example of a thank you email after an event is a valuable template that any attendee would be pleased to receive.

20. Thank you email to customer for feedback           

Gaining information and intelligence from customers is a meaningful way to improve your business. If a customer has reached out to provide feedback (whether it's good or back), you should acknowledge their effort and thank them for their input.   

21. Thank you email for great customer service

You should never forget to say thanks if someone has gone beyond the call of duty to provide exceptional customer service. In this thank you email for great customer service, we provide the building blocks for a great email, but you'll need to personalize it before you use it. 

22. Thank you for an introduction email           

A personal introduction can be precious, and it's a support that's always worth recognizing. But, again, you'll need to shape this to the person you're messaging, but this thank you for an introduction email sample is a great place to start.

23. Networking thank you email

It's not what you know but whom you know (say the experts). This networking thank you email will ensure that anyone you're professionally involved with knows you value their help and support.

24. Thank you for meeting with me email

Sending a message after a meeting is a courtesy that everyone should extend. So in this thank you for meeting with me email, we offer a simple thanks and request another meeting.

25. Thank you for contacting us email

Having an adequate stock of emails is essential for anyone, and this thank you for contacting me sample is sure to be a success. This cookie-cutter response can be personalized with a name and a company and sent out as many times as needed.

26. Thank you email after negotiation

Negotiations can be challenging, but it's time to draw a line under difficult discussions and say thanks when a deal has been done. This thank you email after the negotiation is about setting out a positive and productive relationship for the future.

27. Thank you email for support

It doesn't matter if the support is from a colleague, friend, or family member; it's important to say thanks. This is a personal message that you should tailor before sending it. Stay true and say it from the heart. 

28. Thank you email for helping

We all benefit from the help of others from time to time, and we must recognize and reward it when it happens. In this thank you email for helping template, we provide a basic sample that you can use to shape into your own personal reply.

29. Thank you professor email

If your professor has done something special, then sending a thank you email is a kind courtesy. This thank you professor email sample is simple and can be edited and amended to include your personal messages of support.

30. Thank you email to a teacher

You may be emailing a teacher on your behalf or for the work they've done with your children. Regardless of the reason, this thank you email to a teacher template can be shaped for any circumstance.

Thank you email template by Flowrite

The difference between writing a good and great thank you email can be as simple as Flowrite. Flowrite is an AI writing assistant that turns your instructions into ready-to-send emails and messages, like thuis:

Our browser extension and web app take care of the email format, capitalization, grammar, spelling, punctuation. In other words, you can focus on the message, and Flowrite will take care of the delivery.

Our template collection features dozens of email templates to help you write professional emails such us thank you emails. To grasp how easy and fast it's to write a professional thank you email with Flowrite, check out the example below.

Conclusions

Feeling more confident about how to say thank you? Great! Us too.

Saying thank you is a joy that's made a whole lot easier with our templates, samples, and examples. The next time you wonder how to send a thank you email, remember to keep it simple and get straight to the point.

The dozens of thank you phrases, wordings, and examples you can find in this article will help you do just that. Remember to explain why you're saying thank you. Anyone opening the email will appreciate your kindness and honesty as long as you say thank you meaningfully.

From all of us at Flowrite, thank you for reading this article!