Everyone loves to give good news, and to say thank you is about the best you can deliver. So, whether you're saying thank you for a new job, great service you've received, or simply because you appreciate another person, we'll help you to learn how to say thank you meaningfully and how to send a thank you email.
This article explains the life-changing impact of saying thanks and provides the basics on how to write a professional thank you email with the 101 of the thank you emal format. Don't worry if it's your first time; we provide you with 100 thank you phrases, wordings, and alternatives and thank you email examples and templates you can use to say thanks in every situation.
Thank you for reading this far, let's get started!
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Why say thank you?
Saying thank you is an expression of gratitude. It's a recognition that something good has happened that you're thankful for.
Wondering why you might want to say thank you? Here are 10 reasons…
- Saying thanks for excellent service
- Thanking an HR team for an interview
- Accepting a job
- Showing appreciation for someone giving you a reference
- Messaging your CEO to express gratitude
- Saying thank you to a teacher or professor
- Acknowledging the impact someone has had on your career
- Sending appreciation for their support
- Thanking someone for providing feedback
- Acknowledging a rejection
Are thank you emails necessary? Not at all; sending one is a choice that reflects you personally.
Are they effective? Absolutely.
We all love receiving a thank you email. Why? Because it causes positive physical changes in our mood, say neuroscience experts.
"When you experience the feeling of gratitude, your brain releases a combination of dopamine, oxytocin, and endorphins," says Glenn Fox, Ph.D.
Saying thanks can leave the person feeling better about themselves and their careers for the rest of the day – or even longer! In fact, scientists discovered that those who received "gratitude" felt better about their lives as a whole.
Thank you emails can also be used to soften bad news. For example, you may want to thank someone for waiting for a delivery or a service. This can help to ease the impact and improve your relationship.
Saying thank you can quite literally change someone's brain to feel happier. So if you've got the power to do that, why not use it? Here's how!
Should you send a thank you email?
If you want to thank someone, an email is a great way to do it. It's quick, easy, and effective. But that doesn't mean they can't be emotional, too, say the experts.
"When we read an email, we attempt to read intention and tone into the words, "says David F. Swink in Psychology Today.
Writing a sincere thank you email can be as effective as a personal thank you. In fact, it can be even better. Why? A thank you email can be stored, saved, and shared. It's not a temporary thing; an email can be kept forever.
Some people wonder whether they should send a thank you email to HR or a thank you email to a hiring manager. There are no hard and fast rules, but a polite and professional email reflects positively on you. It could make the difference in deciding whether to offer you another opportunity.
What's important is that you spend time ensuring the message is sincere, personalized, and honest – and we can show you how.
Should I close an email with thank you?
You should always close an email with a thank you. Traditionally, this would be yours sincerely or faithfully in a letter, but we've moved on from these email etiquette rules – except in the most formal emails. Whether you write to a close friend or a fellow professional, always end an email with a thank you.
How to end an email with thank you
You can end your thank you emails with your choice of formal, informal, or friendly ending. The choice depends on the context and the person you're contacting.
When emailing a colleague or friend, you can get away with being more informal. They're friends, after all. However, stick to formal and professional email endings when emailing a boss or potential employer.
Some acceptable thank you email endings include:
- Thanks for everything
- Best regards
- Warm regards
- Kind regards
- Kindest regards
- With thanks
- Thanks again
- Thanks for everything
- Thank you!
If you're still searching for some email ending inspiration, our guide to email closing lines includes 40 solid gold examples you can use for every situation – including thank you emails.
How to write a thank you email
Let's get started writing thank you emails! If you already know how to structure a professional email you are well underway to nailing the basics of thank you emails, but in case you have any doubts let's start by recapping the fundamentals.
Thank you email format
The thank you email format is pretty simple and straightforward to learn. Essentially it follows the same format as any professional emails.
Every thank you email, no matter how conversational or creative, contains five essential things:
- Subject line
- Body Copy
Thank you emails can be short and sweet or long and detailed. Stick to this thank you email format, and you'll be fine.
We don't need to go into the details here because we include 30 email examples below. However, it's time to work on the subject line before we get there.
The key is to tailor these elements to fit your thank you email. Here's how…
Subject line for thank you email
The easiest and simplest subject line for a thank you email is just to say: Thank you!
But, in the world of spam and more, simple subject lines can look like phishing attempts. Or, like you've not bothered to think of a better subject line.
The advice is to personalize them, shaping them to your audience as much as possible. For example, you can use email subject lines to create a connection, act as a reminder, or just make them feel good about themselves.
Here are some examples of better thank you email subject lines.
- Thanks for interviewing me today
- I wanted to say thanks for the excellent service
- All of us at (Company) wanted to say thanks
- Your staff was on fire today!
- I was delighted to receive your job offer
- Steve, it was a pleasure meeting you!
Sometimes you'll want to use your thank you emails to encourage more engagements. That's possible too:
- Was awesome chatting with you – shall we schedule a meeting?
So, if you are still wondering what I should title my thank you email, it should be personalized and straight to the point. It should work to help you to achieve your goals.
Should you use emojis in thank you subject email lines? Absolutely if you think it's going to work.
Use emojis sparingly and only use them if they capture the mood. If you use emojis, keep to the standard types and only use one or two.
70 thank you phrases
It can something be hard to write a thank you email. You can almost feel like giving up and saying: "I don't know how to say thank you." We know finding the right wording for your thank you can be challenging.
Some thank you phrases may not fit the context, and at times it can be hard to figure out how to say thank you meaningfully, but we can help.
That's why it's good to have different thank you phrases and wordings in your toolbox.
These 70 thank you examples will help you find the thank you phrases for thank you emails to your team, co-workers, colleagues, managers, employees, clients, fellow alumni, mentors, HR representatives, or customer service specialists.
Here are 70 thank you phrases that everyone should know.
- Thank you for your help
- Thank you for all your help
- Thank you for helping
- Thank you for helping me
- Thank you for your time
- Thank you for the time
- Thank you so much for...
- Thank you for your support
- Thank you for all you do
- Thank you for all that you do
- Thank you for everything
- Thank you for your hard work
- Thank you for your hard work and dedication
- Thank you for your time and effort
- Thank you for your service
- Thank you for considering
- Thank you for your consideration
- Thank you for your consideration
- Thank you for your patience
- Thank you for your understanding
- Thank you for being patient
- Thank you for being accommodating
- Thank you for the kind words
- Thank you for your kind words
- Thank you for sharing
- Thank you for reaching out
- Thank you for reaching out to me
- Thank you for thinking of me
- Thank you for caring
- Thank you for your support during this difficult time
- Thank you for fixing the issue
- Thank you for applying
- Thank you for the interview
- Thank you for the warm welcome
- Thank you for your email
- Thank you for coming
- Thank you for joining us
- Thank you for attending
- Thank you for the information
- Thank you for the notice
- Thank you for the clarification email
- Thank you for the heads up
- Thank you for your attention to
- Thank you for the great news
- Thank you for the update
- Thank you for the follow-up
- Thank you for your detailed email
- Thank you for your considered reply
- Thank you for taking the time to message me
- Thank you for everything that you have done
- Thank you for your order
- Thank you for your purchase
- Thank you for your business
- Thank you for supporting my small business
- Thank you for choosing to shop with us again
- Thank you for shopping with us again!
- Thank you for your inquiry
- Thank you for your interest in our services
- Thank you for being our loyal customer
- Thank you for your loyalty
- Thank you for being a valued customer
- Thank you for being our customer
- Thanks for staying loyal to us!
- Thank you for your response
- Thank you for a quick response
- Thank you for a prompt response
- Thanks for the speedy reply
- Thank you, and have a great day
- Thank you, and have a great weekend
- Thank you, and have a great holiday
15 Thank you synonyms and alternatives – the other ways to say thank you
There are loads of other ways to say thank you, including some drop-in alternatives to thank you that you can use in an email.
Why wouldn't you want to say thank you? Sometimes thank you feels a little too impersonal and can feel like a cookie-cutter response. If you've said thanks before, you may want other ways to thank you in an email.
Whatever reason you're searching for how to say thank you in other ways, we can help.
Here are 15 thank you synonyms and alternatives everyone can use:
- I appreciate your help
- I welcome your advice
- I wanted to express my gratitude
- Your input is so valuable
- We wanted to say how much we value your support
- Your support is appreciated
- Much obliged
- I'm so grateful
- I owe you one
- Your support means everything
- I'm beyond grateful
- I'm indebted to you
- I wanted you to know just what you've done
- The impact you've had is incredible
These are just some of the ways you can say thank you without saying thanks. Use your imagination and inspiration to come up with some others.
30 thank you email samples
Thanks for getting this far through the guide; it's now time to put the principles into practice. Here are 30 thank you email samples that you can use to express your gratitude.
Use these samples as guides but be sure to personalize them before sending. Ready to begin?
1. After the career fair thank you email
An email thank you after a career fair is a great way to establish a connection with a potential employer. We aim to create a personal connection in this example of a careers fair thank you email. The message acts as a reminder.
2. Interview thank you email
Wondering how to write a thank you email after an interview (read more here)? This example is for you. Sending an email after an interview is "vital", says Kiely Kuligowski in Business News Daily, and we agree. A post-interview thank you email doesn't need to be long or detailed, but it does need to be timely. Aim to send one within 24 hours of the interview and on the same day if possible. Short emails can undoubtedly be sweet as you'll see in this thank you email sample.
3. Thank you email for job offer
Congratulations! You've got the job; now it's time to accept (or not, if that's what you decide). This thank you email for a job offer recognizes the value of the offer and presents a positive reply to your new employer.
4. Thank you email to the recommender
Getting a job is tough, and if someone has recommended you, it's right to recognize that. This thank you email to a recommender is a professional courtesy, but it also positively reflects you personally.
5. Thank you email for a job referral
This thank-you email for a job referral expresses personal gratitude, similar to the email sample above. If someone has gone out of their way to do something for you, it's only polite to say thanks – and here's a sample thank you email for a job referral you can use.
6. Thank you email to reference after getting the job
Anyone kind enough to provide a positive reference for you deserves thanks if you get the job. This thank you email to reference after getting a job template does that in some style!
7. Thank you email to recruiter after the rejection
A thank you email to a recruiter after rejection is essential for the process. You'll be disappointed, but sending an email shows you've accepted the news and displays some character. Our thank you email after a job rejection template strikes a positive note and aims to continue the connection you have.
8. Thank you for the opportunity email
A thank you for the opportunity email is another way of expressing gratitude for being considered for a role. Thanks for the opportunity emails can be sent to HR teams or named individuals, depending on how far you've gone through the progress. Be sure to personalize this sample for your circumstances.
9. Thank you for your application email
Everyone applying for a position has invested time and effort in their applications, so it's worth recognizing. In this thank you for your application template, we demonstrate how to express gratitude while retaining a professional distance.
10. Thank you email for accepting job offer
It's great that someone has accepted a job offer, so why not thank them? In our thank you email for accepting a job offer, we use the opportunity to add extra details for the successful candidate, showing them that they're joining an organization that will value them.
11. Thank you email for appreciation
It's great when someone appreciates what you do, so say thanks! Our thank you email for appreciation does just that, showing someone that you care and value their words.
12. Thank you email to CEO for recognition
Being recognized by your CEO for your work is a big deal in any business, so be sure to say thanks when it happens. This thank you email to CEO for recognition sample ensures the big boss knows you care about them and the company.
13. Thank you email after the pay raise
With pay packets as stretched as they are, a pay rise can mean a lot (here's our guide on how to ask for a raise), so be sure to say thanks. Our thank you email after pay rise template shows your appreciation for the uplift in your pay.
14. Thank you email for promotion
A promotion recognizes your vital skills, experience, and contribution to a company, like getting a pay rise. They're saying thanks with a better job title and bigger pay packet, so use our thank you email for promotion to show you're happy. And if you need some help asking for a promotion, be sure to read our guide on how to get it done.
15. Thank you email for bonus
Cash is king, so be sure to say thanks if you've received a bonus. In this thank you email for a bonus, we're short and to the point showing how much we value the money.
16. Thank you email to a boss
Sometimes your boss may go beyond what's expected to help and support you. This thank you email to a boss can be personalized for any circumstances, demonstrating gratitude and loyalty.
17. Thank you last day of work email
It's customary to send a thank you email any time you leave a company. This thank on the last day of work email shows you how to maintain and improve your professional reputation when you leave a business.
18. Last day of internship thank you email
An internship is an opportunity to demonstrate to a company your value, so finish as you started, as a consummate pro! Our last day of internship thank you email is an excellent template for showing how much you have valued an opportunity.
19. Thank you email after event
This example of a thank you email after an event is a valuable template that any attendee would be pleased to receive.
20. Thank you email to customer for feedback
Gaining information and intelligence from customers is a meaningful way to improve your business. If a customer has reached out to provide feedback (whether it's good or back), you should acknowledge their effort and thank them for their input.
21. Thank you email for great customer service
You should never forget to say thanks if someone has gone beyond the call of duty to provide exceptional customer service. In this thank you email for great customer service, we provide the building blocks for a great email, but you'll need to personalize it before you use it.
22. Thank you for an introduction email
A personal introduction can be precious, and it's a support that's always worth recognizing. But, again, you'll need to shape this to the person you're messaging, but this thank you for an introduction email sample is a great place to start.
23. Networking thank you email
It's not what you know but whom you know (say the experts). This networking thank you email will ensure that anyone you're professionally involved with knows you value their help and support.
24. Thank you for meeting with me email
Sending a message after a meeting is a courtesy that everyone should extend. So in this thank you for meeting with me email, we offer a simple thanks and request another meeting.
25. Thank you for contacting us email
Having an adequate stock of emails is essential for anyone, and this thank you for contacting me sample is sure to be a success. This cookie-cutter response can be personalized with a name and a company and sent out as many times as needed.
26. Thank you email after negotiation
Negotiations can be challenging, but it's time to draw a line under difficult discussions and say thanks when a deal has been done. This thank you email after the negotiation is about setting out a positive and productive relationship for the future.
27. Thank you email for support
It doesn't matter if the support is from a colleague, friend, or family member; it's important to say thanks. This is a personal message that you should tailor before sending it. Stay true and say it from the heart.
28. Thank you email for helping
We all benefit from the help of others from time to time, and we must recognize and reward it when it happens. In this thank you email for helping template, we provide a basic sample that you can use to shape into your own personal reply.
29. Thank you professor email
If your professor has done something special, then sending a thank you email is a kind courtesy. This thank you professor email sample is simple and can be edited and amended to include your personal messages of support.
30. Thank you email to a teacher
You may be emailing a teacher on your behalf or for the work they've done with your children. Regardless of the reason, this thank you email to a teacher template can be shaped for any circumstance.
Thank you email template by Flowrite
The difference between writing a good and great thank you email can be as simple as Flowrite. Flowrite is an AI writing assistant that turns your instructions into ready-to-send emails and messages, like thuis:
Our browser extension and web app take care of the email format, capitalization, grammar, spelling, punctuation. In other words, you can focus on the message, and Flowrite will take care of the delivery.
Our template collection features dozens of email templates to help you write professional emails such us thank you emails. To grasp how easy and fast it's to write a professional thank you email with Flowrite, check out the example below.
Feeling more confident about how to say thank you? Great! Us too.
Saying thank you is a joy that's made a whole lot easier with our templates, samples, and examples. The next time you wonder how to send a thank you email, remember to keep it simple and get straight to the point.
The dozens of thank you phrases, wordings, and examples you can find in this article will help you do just that. Remember to explain why you're saying thank you. Anyone opening the email will appreciate your kindness and honesty as long as you say thank you meaningfully.
From all of us at Flowrite, thank you for reading this article!
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