Every student will need to send an email to a professor at some point, whether you're asking for an extension, explaining an absence, or a little extra help. But how do you write an email to a professor? We can show you how to email professors politely and positively.
In this guide on how to email a professor, we break down the steps to writing better messages. You'll learn the structure of a good email to a professor (and what to avoid). We finish by providing 22 sample emails to a professor.
How to send an email to a professor
So, how do you write an email to a professor? Professors are professional people who will be used to traditional email etiquette. That's not to say that you can't introduce some individuality into your emails; it's just important to show respect.
You'll understand your relationship better than we do. You can be a little less formal if you feel it's appropriate.
Following the correct email etiquette is essential – and easy. In this article we break it down into steps to illustrate what we mean. We've also written about proper email etiquette on our blog before:
It's also important to keep emails short and to the point. Professors receive hundreds of messages daily and don't have time to delve too deeply to get the information they need. Say who you are, what you want, and why you're messaging upfront.
Should I send an email to a professor?
Classes can be busy, and a professor's time can be limited, so email is an ideal way to communicate with your Professor. Emails enable you to go into detail, create lists and spend time crafting a complex message.
If your question or comment is urgent or sensitive, consider whether it's better to book a meeting or pull them aside for a chat.
Only you can decide whether to email a professor.
How long should I wait for a reply?
Professors are people with busy lives and professional responsibilities, so you may need to wait for a reply. But how long should you wait for a response from your Professor?
There are no hard and fast rules on how long to wait for a reply, but the general rule is to give it two or three days before sending a follow-up. You can learn more in our guide on how to write a follow-up email.
Email format for messaging a professor
The email format for a professor should be familiar to anyone who understands the basics of messaging. Here's how it works:
• Subject line
• Body copy
If you're unfamiliar with how to write a formal email, check out Flowrite blogs that delve deeper into what makes a great subject line, how to greet someone, appropriate sign-offs, and striking the right tone of voice.
Subject line for an email to professor
Your subject line should spell out exactly what your message is about. Why? Because professors get hundreds of emails daily, they'll need a reason to open and respond to yours.
We've provided some examples below.
How to greet a professor in an email
Professors should always be addressed using their titles. You can open an email in a few ways, such as:
• Dear Professor
• Hi Professor
Avoid casual openings, such as "hey" or "how are you doing?". Instead, always uses your Professor's title to show respect, even if you start an email with "Hi" or "Hello."
How to address professor in email
We've covered the importance of using a professor's title in an email, but there's more to it. When discussing how to address a professor in an email, we're talking about the tone of voice – and getting that right can be tricky.
You'll want to be personal, but being too familiar can cause problems. We've written before about how to hit the right tone, so start there. Our examples below show how we've put this into practice.
How to start an email to a professor
An excellent way to start your email is by stating who you are and explaining what your message is about. As we've established, professors receive hundreds of messages every day, so they'll skim-read your message. Unless you're clear with what you want, you could find it binned.
You can see 22 examples of how to address your emails and get to the point as soon as possible.
How to sign off an email to professor
There are several ways you can end an email you a professor. Traditionally, you'd use "your sincerely," but today, you can be a little less formal. Some safe email endings to a professor include:
• Kind regards
• Yours sincerely
Email to professor examples
So, we've explained the basics of emailing your Professor; now it's time to put it into practice with samples. Here are 22 email to professor examples that should cover any scenario. So, whether you're asking for advice, access to a class, or a little extra support, we've got a template for you.
22 sample emails to a professor
Here are 22 examples of how to email your Professor. These should cover a whole range of situations that you could find yourself in. As with all our templates, use them as inspiration, and be sure to adapt them to your specific situation.
Ready to get writing to your Professor? Then let's begin.
1/ How to write an excuse email to professor example
2/ How to email professor for extension example
3/ How to email professor asking for extra credit example
4/ How to email a professor about failing a class example
5/ How to send a follow-up email to a professor
6/ How to write a formal email to a professor example
7/ How to email a professor about getting into their class example
8/ How to email a professor about a grade example
9/ How to introduce yourself in an email to a professor example
10/ How to ask Professor to accept late assignment email example
11/ How to email a professor for a letter of recommendation example
12/ How to email professor about missing class example
13/ How to write a polite email to a professor example
14/ How to write a professional email to a professor example
15/ How to write a proper email to a professor example
16/ How to ask a question to a professor email example
17/ How to write a reminder email to professor example
18/ How to reply back to a professor's email example
19/ How to email a professor about research example
20/ How to schedule an appointment with a professor email example
21/ How to email professor about being sick example
22/ How to write a thank you email to a professor example
It can be nerve-wracking writing to a professor, but it doesn't need to be. We hope that breaking down how to email a professor into steps and providing a massive number of samples will help. It's essential to understand the principles of crafting professional emails, such as an email to a professor – now it's time to put it into practice.
Supercharge your communication with Flowrite
Turn words into ready-to-send emails and messages.
Share the article