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Sep 7, 2022

Writing

How to write a thank you email after interview with 25 examples

Don't forget to send a 'thank you' email after your interview. Use one of our 25 sample thank you emails after interview to do it professionally.

Blog writer

Lawrie Jones

Writer

Blog writer

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The interview's done, and it's time to sit back and relax? Wrong. It's professional and polite to send a short thank you email to your recruiter. If done correctly, it can improve your personal brand and even increase your chances of getting the job or that coveted final interview.

Let's dive into how to say 'thank you' professionally like Dwight 😉

We know that many job seekers struggle with how to say thank you after an interview, so we've created this in-depth article that answers all your questions. You'll learn when to send a thank you email after an interview, what to include (and exclude) and how to shape your response to different circumstances.

In our guide on how to send a thank you email after an interview, we include 25 examples that you can use to shape your emails.

We also introduce you to Flowrite, your personal assistant that can write your emails for you. Check it out in action:

Should I send a thank you email after an interview?

Let's start by answering one of the most common questions job seekers ask: should I send thank you email after the interview? 

The answer is 100% yes, and here's why. 

Competition for jobs is fierce, and even securing an interview is a tough task. For example, UK statistics show an average of more than 500 applications for low-skilled roles, 250 for medium-skilled vacancies, and 56 for high-skilled vacancies.

Think it gets easier when you've got an interview? It doesn't. The average company will interview between 6-10 applicants for each role. Before making an offer, they'll see each candidate 2 or 3 times to identify the person who best suits the role.

In such a competitive market, you must take every opportunity you can to make the best impression. A well-written and engaging post-interview email is a professional courtesy to improve your personal brand. 

It demonstrates to the recruiter that you're passionate and proactive. It shows that you're motivated for the opportunity and inspired to act.

A post-interview email also allows you to clarify details, provide additional information that you promised during the meeting, and even the chance to clear up any misunderstandings that may have occurred.

Even if the recruiter chooses not to take your application forward, a post-interview email will keep you at the forefront of their minds for future opportunities.

It's not a case of whether you should write thank you email after an interview, but when. So, let's answer that question.

When to send thank you email after the interview?

Many jobseekers struggle with how soon to send a thank you email after an interview. Of course, access to smartphones means we can probably bash out a basic thank you in seconds, but that's not the right approach.

The accepted timeframe for sending a thank you email after the interview is 24 hours after the interview. This gives you enough time to reflect on the discussion and provide a considered response.

Why? "Taking the time to craft an informed answer, rather than a rushed one, is always going to benefit you in the long term," says entrepreneur A.M. Reid. Conversely, a thoughtless email reply is a "disaster in the making," he says, which can lead to anxiety and stress. 

Giving yourself time to reflect is crucial at crafting a professional post-interview email that elicits a positive response.

Email format for thank you email after interview

There are no actual rules on how to format a thank you email after an interview. Still, we suggest you approach it as you would when writing any other professional email. You must start with a formal email openingintroduce yourself professionally, and find words that strike the right tone and resonate with the recipient. While you may have made a personal connection with your interviewer(s), you must remain formal. 

The ideal interview thank you email format includes: 

  • Targeted subject line
  • Appropriate personal greeting
  • Email body
  • Appropriate sign-off

Let's look at each of these in greater detail.

1. Thank you email after interview subject line 

The thank-you email after the interview subject line is the first thing your recipient will see pop up in their inbox, so keep it simple.

Remember that you're applying for a job (or professional position or role), so keep your post interview thank you email subject professional even if you know the person you're emailing. The ideal interview thank you email subject line is short, sweet, and to the point.  

Here are a few thank you email interview subject lines you could use: 

  • Thank you for the interview
  • Thanks for meeting with me
  • Great to meet today

Context is critical when deciding on an appropriate thank you for the interview email subject link. If you know the person, you can be a little less formal in the after interview thank you email subject. Check out our examples below to see how we've found the balance between personality and professionalism.

2. What to say in thank you email after interview  

You must include some standard things, but there is flexibility in what to say in the post-interview thank you email. It all depends on context. 

Here's what you must include in every post-interview thank you.

  • Thank the interviewer for their time
  • Explain why you're a good fit for the role
  • Express enthusiasm about the future
  • Offer to provide more information and answer any questions
  • End the email politely and ask about future steps

Depending on the interview, your personal relationship, and professional context, here are a few things you could include in your email after an interview.

  • Provide examples of works, links to previous organizations, etc.
  • Answer any questions raised in the interview
  • Links to social profiles, including LinkedIn
  • Clarify any information and clear up any misunderstandings
  • Add additional examples you have forgotten to mention in the interview

Ultimately, the decision on what to say in thank you email after the interview depends on the role, the recruiter, the situation, and the context. It can be nerve-wracking putting pen to paper (or finger to key), but our advice on how to thank someone for an interview is to keep things simple. Don't spend too much time worrying about how to write a thank-you note after an interview. Instead, follow our outline above, and you'll be writing crisp and clear correspondence straight away.

Sample thank you email after interview

We've outlined the fundamental parts of how to write a thank you after an interview; now, let's put it into practice. Here are 25 thank you emails after interview samples you can adapt and use. You shouldn't copy and paste them but use these samples to craft your own thank you letter after an interview. Ready to get started?

1. Thank you email after Zoom interview

A direct result of the pandemic is the increase in Zoom interviews. Zoom interviews can be challenging, but they're super-flexible and often fun too. So here's a standard thank you email after Zoom interview:  

Subject line: Thanks for meeting with me
Dear Paul Roberts,

Thank you for taking the time to meet with me today over Zoom. I enjoyed our interview and was excited to learn more about the position. I'm confident that my skills and experience mark me out as an exceptional candidate.

I would welcome the chance to meet with you in person and am interested in the next steps in the recruitment process. Please feel free to contact me at any point if you require any additional information or have further questions.

I look forward to hearing from you soon about the progress of my application.

Yours sincerely,

Karl Peters

2. Thank you email after a video interview

Microsoft Teams, Skype, Google Meet are popular video interview platforms you might use, but what happens if your connection plays up? After an interview, a professional thank you email can be used to tackle any issues head-on, providing reassurance that they won't happen again. So here's how to write a thank you email after a video interview that's gone wrong.

Subject line: Thanks for meeting with me
Dear Paul Roberts,

Thank you for taking the time to meet with me today. I enjoyed our interview and was excited to learn more about the position. I'm confident that my skills and experience mark me out as an exceptional candidate.

I apologize that my internet connection was intermittent and caused problems on the call. I can assure you that this will not happen during future interviews. If I missed any questions or failed to provide any information, please let me know.

I would welcome the chance to meet with you in person, and I am interested in the next steps in the recruitment proves.

I look forward to hearing from you soon about the progress of my application.

Yours sincerely,

Karl Peters

3. Thank you email after the virtual interview

A virtual interview is a popular choice for recruiters in the pandemic. Here's how to create a thank you email after a virtual interview.

Subject line: Thanks for meeting with me
Dear Paul Roberts,

Thank you for taking the time to interview me today for the position of (insert job title).

We discussed my previous career, and I thought it would be helpful to share my LinkedIn account with you. I've added you as a connection. If you accept, you can view my entire employment history and see some references from previous colleagues.

Please feel free to contact me if you have any questions about me, my previous employment, or the process. I'm excited about the next steps in the process and look forward to hearing from you. 

Yours sincerely,

Karl Peters

4. Thank you email after a phone interview

Phone interviews are often the first stage in the process and (if successful) lead to a further interview in person. The core parts of a good phone interview thank you email are the same, but you'll want to push slightly for an in-person meeting. After a phone interview, you may find yourself writing to the person you spoke to or crafting a thank you email to the recruiter. Regardless of the audience, the approach is the same. Here's our thank you email after phone interview example.

Subject line: Thank you for the interview
Dear Paul Roberts,

Thank you for taking the time to speak with me today on the phone. I enjoyed our discussion and was excited to learn more about this exciting opportunity.

I am excited about the position and would welcome the chance to discuss the role with you further. In addition, I'm happy to answer any questions you may have about me, my skills and experience, and my previous employment.

I look forward to hearing from you soon about the progress of my application.

Yours sincerely,

Karl Peters

5. The second interview thank you email

The second interview thank you email will likely be more in-depth, detailed, and targeted. Your second interview thank you email subject line can be slightly less formal, as you'll see in this, our next example.

Subject line: It was great to meet again!
Dear Paul Roberts,

Thank you for taking the time to meet with me today.

I enjoyed our interview, and I continue to be excited about the opportunity. We touched on many areas of interest, and I was encouraged that we both shared a similar vision for the company's future.

I understand you are meeting other candidates during this week. Please feel free to contact me at any point if you require any additional information or have further questions.

I look forward to hearing from you soon about the progress of my application.

Yours sincerely,

Karl Peters

6. Short thank you email after an interview

If you don't have the time, or simply don't want to write a lengthy message, our quick thank you email after the interview template is for you. This short and sweet thank you letter is suitable for all situations. But, of course, you can always add greater detail if you need to.

Subject line: Thanks for the interview
Dear Paul Roberts,

Thank you for taking the time to meet with me today. I enjoyed our interview and was excited to learn more about the job.

Please feel free to contact me at any point if you have any questions or require any additional information that can help you while making a decision on the next steps. I look forward to hearing from you shortly.

Yours sincerely,

Karl Peters

7. Thank you email after the final interview

The thank-you email after the final interview is likely to be your last chance of making a good impression before a decision is made. You may question the wisdom of sending a thank you email after the final round interview (mainly if a decision has already been made and you haven't been told), but trust us – it's essential. It demonstrates that you're enthusiastic, motivated, and still in the market for a new role. So even if this role isn't for you, a new one could be just around the corner. Here's our final interview thank you email template.

Subject line: Thank you for the interview
Dear Paul Roberts,

It was wonderful to meet with you and the Panel for the final interview. I was fascinated to learn more about the position, the challenges, and opportunities and am excited about the growth potential.

I understand that you are in the process of making a decision, and I look forward to hearing from you in due course.

Yours sincerely,

Karl Peters

8. Simple thank you email after interview

Our simple interview thank you email demonstrates that more words don't mean greater impact. We've stripped this one back to the basics to provide a streamlined solution. This simple thank you email after the interview is ideal for those with limited time to reply.

Subject line: Thanks for the interview
Dear Paul Roberts,

Thank you for meeting with me today and discussing this exciting new role. I look forward to learning about the next steps in the process.

Yours sincerely,

Karl Peters

9. College interview thank you email

Getting into college is more competitive than ever, and a well-written and conscientious college thank you email could see you grab a space. Colleges are searching for candidates with a rich academic background and broad personal interests, so feel free to add some of yourself to your messages. Here's a captivating college interview thank you email.

Subject line: Karl Peters Interview: Do you need more information?
Dear Paul Roberts,

It was wonderful to meet with you and the Panel for my college interview. It was great to learn more about the course, the college, and the incredible opportunities on offer.

I'm proud of my academic record and have a broad range of personal interests. I believe I could make a positive contribution to the college community. 

I understand that you are in the process of deciding on my application, and I look forward to hearing from you in due course.

Yours sincerely,

Karl Peters

10. Internal interview thank you email

In this interview thank you email example, we focus on crafting an appropriate internal interview thank you email. You may know the person who interviewed you, and you'll undoubtedly have an insight into the company. Still, you should avoid being too friendly and focus on the fundamentals of a good post-interview thank you email. Here's how

Subject line: Thank you from Karl Peters
Dear Paul Roberts,

Thank you for meeting with me today and interviewing me for the role.

It was great to learn more about the position, responsibilities, and challenges. I believe that I am ready to take the next step in my career and am excited about the opportunity within the company. 

I welcome the chance to answer any questions you may have, so please feel free to contact me at any point. I look forward to learning about the next steps in the process.

Yours sincerely,

Karl Peters

11. Residency interview thank you email

A pharmacy residency interview thank you email can make a huge difference in securing a prized position. We prioritize your passion and professionalism in this post residency interview thank you email template. We've also provided a clear residency interview thank you email subject to help you stand out for all the right reasons.

Subject line: Thank you from Karl Peters
Dear Paul Roberts,

Thank you for meeting with me today and interviewing me for the pharmacy residency opportunity.

I'm excited about the chance to apply the skills and knowledge I acquired during my time at pharmacy school working with the public. 

I developed a passion for working with the public and using my knowledge to help change and improve lives. I am excited to learn about the next steps in the process and look forward to hearing from you shortly.

Yours sincerely,

Karl Peters

12. Teacher interview thank you email

Becoming a teacher is a dream for many of us, and you'd expect teachers to write the best thank you emails, but it's not always the case. In this post teacher interview thank you email, we provide a logical way to express enthusiasm, explain your qualifications, and push for another interview. Here's a thank you email after a teacher interview template.

Subject line: Thank you from Karl Peters
Dear Paul Roberts,

Thank you for meeting with me today and interviewing me for the teaching position at Scottsdale High School. It was great to meet the team and learn more about the role, the team, and the children.

Since qualifying as a teacher, I've worked in several challenging roles, bringing out the best in the children. I believe my skills, qualifications, and experience will help me succeed in this role.

I look forward to hearing from you about the process of my application. I am also happy to answer any questions you may have.

Yours sincerely,

Karl Peters

13. Thank you email after an academic interview sample 

Academic interviews are a chance for you to establish your credentials, share your experience and insights. In this thank you email after an academic interview, we show how you can express appreciation and promote your professional work. Here's our academic interview thank you email template.

Subject line: Karl Peters: Can I provide some more information?
Dear Paul Roberts,

It was great to meet you and the faculty team today to discuss the opportunity of joining your academic unit.

We discussed some of my research, and I felt it necessary to share some examples with you. Attached you can find several previously published papers.

If you have any additional questions or require any more information about my previous work, please feel free to contact me at any point.

I look forward to learning about the outcome of my interview and wish you well in the future.

Yours sincerely,

Karl Peters

14. Thank you email to a recruiter after an interview

Many of us find new jobs through recruitment agencies and consultants, so we should thank them too. This interview thank you letter sample demonstrates how you can thank a recruiter. This polite and professional response will likely keep them on your side and help you find future opportunities.

Subject line: Thanks for the opportunity
Dear Paul Roberts,

I wanted to say thank you for organizing the interview with (insert company name). I felt that the interview went well, and I was positive and enthusiastic.

I'm excited to learn about the interview outcome and look forward to hearing from you about that shortly.

Yours sincerely,

Karl Peters

15. Medical school interview thank you email

Getting into medical school is a magnificent achievement because the entrance process is so competitive. A medical school interview thank you email is a must. In our example for a thank you email after the medical school interview, we establish our interest in the school, express our enthusiasm and explain why we're a great candidate. You can edit and adapt this medical school interview thank you email template to your circumstances and college.

Subject line: Thanks for the interview opportunity
Dear Paul Roberts,

Thank you for meeting with me today and interviewing me for the medical school opportunity. Your school has an incredible reputation, and I would love the chance to study with you.

During my academic career, I have specialized in science and have a personal passion for care that will help me develop the skills and knowledge needed to become a practicing physician.

I am always happy to answer any questions you may have and am excited to learn about the progress of my application.

Yours sincerely,

Karl Peters

16. Internship interview thank you email

In the working world, an internship can accelerate your career, which is why competition for the best is too fierce. A thank you internship interview email could make the difference between success and failure, so spend time crafting a message that shows insight, commitment, and passion. To help you, we've also included an appropriate internship interview thank you email subject line that you can use.

Subject line: Thanks for the interview opportunity
Dear Paul Roberts,

I was really excited to attend the interview today for the internship and am excited about the opportunity. I have spent time researching your organization and have a personal passion for your work, which I hope came across during the interview. 

I am excited to learn about the next steps for my application and whether I have successfully secured an internship. 

Please feel free to contact me at any point should you have any questions or require any further information from me.

Yours sincerely,

Karl Peters

17. Grad school interview thank you email

Getting into grad school is tough, so make it a little easier with our thank you email after grad school interview template. We've focused on your academic qualifications, passion, and potential. 

Subject line: Grad School Interview: Karl Peters
Dear Paul Roberts,

Thank you today for the opportunity to meet with you and learn more about the Grad School opportunities at (Insert the name of the school).

It was wonderful to learn about the varied personal and academic growth opportunities I could experience at your school.

As discussed, I have a solid academic background that provides the foundation for future growth. I believe your school is the place I can truly achieve my potential.

I look forward to hearing about the progress of my application.

Yours sincerely,

Karl Peters

18. Thank you email after an interview for administrative assistant

As we explained above, the average administrative assistant position will attract over 500 applications, so getting an interview is an incredible achievement. Our sample thank you email after the interview for an administrative assistant will help you take the next step to a second interview and appointment. In this sample of an administrative assistant thank you email after the interview, we focus on your core skills and determination to succeed.

Subject line: Admin Assistant Interview: Thanks for the opportunity
Dear Paul Roberts,

I wanted to contact you to thank you for the opportunity of meeting you and the team today. I'm excited about the Admin Assistant position and hope my enthusiasm came across during our discussions.

I'm passionate about helping people and believe my skills and experience ensure I can positively contribute to your team.

As discussed, I have a solid academic background that provides the foundation for future growth. I believe your school is the place I can truly achieve my potential.

I look forward to hearing from you about the process of my application.

Yours sincerely,

Karl Peters

19. Panel interview thank you email

Writing a thank you email after a panel interview is challenging as you must address multiple people. In this thank you email after a panel interview sample, we demonstrate how to address an email to several recipients and invite a future conversation and correspondence. Check out our panel interview thank you email example.

Subject line: Admin Assistant Interview: Thanks for the opportunity
Dear Paul Roberts,

I'm contacting you to thank the Panel for their time today. The interview was a fascinating opportunity to learn more about the organization and the role and a chance to share details of my skills and experience.

I hope that I answered all of your questions satisfactorily, but if you have any further questions or require any additional information from me, please don't hesitate to contact me.

I am excited to learn about the next steps in the process and the progress of my application.

Yours sincerely,

Karl Peters

20. Thank you email after interview with multiple interviewers

Like the email above, when writing a thank you email after an interview with multiple interviewers, you have to address each individually and collectively. Here's an example of a thank you email after an interview to multiple interviewers.

Subject line: Great to meet you today
Dear Sara Roberts and Paul Smith,

I would like to extend my thanks to you both today.

It was a fantastic opportunity to listen to you and learn more about your organization and the opportunity there. I felt that I answered your questions, but please don't hesitate to ask if you require any additional information from me.

I hope that my enthusiasm for the role came across. I feel that my qualifications experience in previous roles means I could positively contribute to your team immediately.

Yours sincerely,

Karl Peters

21. First-round interview thank you email 

During the first round of interviews, recruiters search for opportunities to cut down on the numbers. A timely and targeted first interview thank you email will ensure you have a great chance of securing a slot for the second round. We keep things upbeat and positive in this example of a thank you email after the first interview.

Subject line: Thanks for a fantastic interview
Dear Sara Roberts,

It was wonderful to meet you today for the initial interview. I enjoyed our chat and hoped that my excitement and enthusiasm for the role came across. Reflecting on my career, I'm confident that my previous positions and qualifications would ensure I make a positive contribution to your team.

I understand this is the first step in the process, and I am excited to learn about the progress of my application. I hope to meet with you again soon.

Yours sincerely,

Karl Peters

22. Law firm interview thank you email sample

Law firms are famously discerning, with limited opportunities open to outsiders. They're also sticklers for detail, so accuracy and clarity are critical. Legal eagles will find our law firm interview thank you email template simple and clear.

Subject line: Thank you for today's interview
Dear Sara Roberts,

It was wonderful to meet you today for the initial interview. I enjoyed our chat and hoped that my excitement and enthusiasm for the role came across. Reflecting on my career, I'm confident that my previous positions and qualifications would ensure I make a positive contribution to your team.

I understand this is the first step in the process, and I am excited to learn about the progress of my application. I hope to meet with you again soon.

I appreciate that you are meeting other candidates and look forward to hearing from you about the progress of my application in due course. If I can provide any additional information at any point, please feel free to contact me.

Yours sincerely,

Karl Peters

23. Thank you email after an informational interview

Informational interviews are designed to get to a person's heart, problem or situation. You'll dig into the details during an informational interview, but you may want to add more afterward. In this thank you email after an informational interview template, we show you how to provide the information you need.

Subject line: Additional information to support today's interview
Dear Sara Roberts,

It was great to chat with you today, and I hope you found my contribution valuable. During our discussion, we touched on several issues that, on reflection, I believe require further clarification. I have attached some information with this email that will help to illustrate the points that I was making.

I appreciate that you may have further questions following this, and I welcome the chance to chat with you further should you require this.

Please feel free to contact me at any point.

Yours sincerely,

Karl Peters

24. Thank you email after a group interview 

Group interviews are an opportunity for you to stand out and make an impression, something our sample thank you note after an interview will help you with.

Subject line: Let me know if you need more details: Karl Peters
Dear Sara Roberts,

I enjoyed the group interview today and felt that I positively contributed to the discussions. It was fascinating to learn about your company and your plans for the future. I left the interview excited for the future.

In addition to thanking you for the opportunity, I recognize that you may have additional questions. Thus I wanted to say that I am happy to have a further discussion if relevant or required.

Please feel free to contact me here should you wish to chat again. I'll wait to hear about the progress of my application.

Yours sincerely,

Karl Peters

25. Engineering interview thank you email 

Our example of a  thank you email after an engineering interview tackles the technical and provides a chance for you to demonstrate your knowledge and experience. It's tempting to stick everything in an email. Still, we've prioritized focusing on what's important: getting a second interview. Check out our engineering interview thank you email template below.

Subject line: Karl Peters: Engineering interview supporting information
Dear Sara Roberts,

Thanks for the interview opportunity at (insert company's name). It was great to learn about your engineering projects and the challenges you face. To help you learn more about my skills, I've attached some examples of previous projects.

I would welcome the chance to discuss these projects in greater detail during a further interview. I look forward to hearing from you about the progress of my application and am always happy to answer any questions you may have.

Yours sincerely,

Karl Peters

Need some more post-interview email inspiration?

We hope you can use one of these sample thank you emails after your interview. We've tried to keep them professional and to the point, as that's what readers want.

The most straightforward approach is to cut, paste and personalize them for your circumstances and situation. However, we recommend that you spend some time writing a thank you note after the job interview and focus on the critical points of your conversations.

A good tip is to jot down some notes straight after your interview. Make sure to include the topics you discussed, any questions you were asked, the information you needed to supply, or questions you wanted to ask (but didn't).

This can provide the background information for your post-interview email inspiration. 

Interview thank you email template by Flowrite

The difference between writing a good and great thank you email after an interview can be as simple as Flowrite. We've provided you with some inspiration with our thank you email after interview template, but to truly create emails that inspire your readers, you need Flowrite.

Flowrite is an AI-powered writing assistant that can help anyone produce effective and error-free post-interview emails. You provide the basic information, and Flowrite transforms it into professional prose that gets results every time.

Writing the perfect interview thank you email

Writing the perfect interview thank you email isn't easy, but it's something you should always strive for.

Instead of rushing in, reflect on the discussion and review your notes before writing. Our interview thank you email templates illustrate how you can approach the task but should be used only as a starting point for you to edit, adapt and personalize to your unique needs. Over time, you'll find that creating compelling emails gets easier.

However, if you don't have the time or simply want to write effective post-interview emails without the mental drain, we suggest you take Flowrite for a spin.

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