Self-introduction email format
Imagine you've started a new job, and nobody knows who you are and what you do. An introduction email is an essential ice-breaker and a great way to kick off your time at a new company.
Introduction emails are essential if you're taking on a new account or working with a new contact at a business.
As well as saying hi, introduction emails are a way to clarify any details to avoid confusion or embarrassment. For example, you can share pronouns to ensure everyone understands who you are and how you want to be addressed.
Here are the essentials of the self-introduction email format...
1. Self-introduction email subject line
The subject line for email introducing yourself is critical, as it's the first (and potentially only) thing your recipient will see.
Unless it's compelling, it'll be ignored. (Don't worry if you get no response, here's how to send a reminder email or a follow-up email.)
How do you create a great introduction email subject line? Here are a few examples:
- Introduction from <name>
- Hello from <name> at <organization>
- A quick hello
- Request to chat
- Interested in opportunities
Let's put this into practice and build an example:
2. Self-introduction email body
Your recipient has clicked the message and opened it. Start by delivering a personalized greeting with the person's name, if possible. Then get to the point and introduce yourself!
If someone has already made an intro between you and someone else, you don't necessarily need to give too many details here (and if you do, remove the CC).
Here are some suitable opening email phrases include:
- Let me introduce myself
- First, let me introduce myself
- Please allow me to introduce myself
- I wanted to introduce myself
- I would like to introduce myself through email
We can build our example message out some more...
3. How to end an email introducing yourself
They know who you are and why you're emailing, so it's time to end. You can add contact details or another call to action (CTA). Always add a sign-off and include your signature.
Before signing off and sending your email introduction, proofread it and ensure you've included everything – including your critical contact details.
Here's the final instalment of our example to show you how it's done...
If you're struggling with formatting emails or writing professional emails, check out our other guides, including how to write professional emails.
15 email introduction examples
Constructing introduction emails should be easy if you follow the principles above.
When in doubt, you can use these professional self-introduction email examples. Remember that intro emails sent inside your company to colleagues can have some personality.
But, when communicating as a manager or externally with clients or customers, focus on being formal!
1. Self-introduction email to colleagues sample
This self-introduction email to colleagues is short and easy to understand. There's not much personality on show here, but the core of the message is there.
It's ideal to send it to an email list, for example. On the other hand, if you send this to individuals, take the time to personalize it a little (or a lot).
2. Introduce yourself to a new team email sample
The example above is a pretty anonymous email you could send to anyone. When introducing yourself to team members, it's a good idea to outline your skills and experiences.
You'll want to be positive and make a great first impression, as these are the people you'll be working with every day.
How do you do that? Check out this email to introduce yourself to a new team member example.
3. Self-introduction email sample on the first day of work
Ahh, that first day of work feeling where you don't know anyone, what you'll be doing, or even where you're sitting.
This intro email (you can also send it on Slack or another messaging tool you may use) is set-up to connect with colleagues as soon as you arrive. Don’t be a stranger!
4. Sample email to introduce yourself to someone you've never met
We all know that cold emailing can be intimidating. There's the fear of failure and rejection. But in our experience, most people are polite and cheerful (the ones worth working with, anyway!).
This sample demonstrates how to introduce yourself in an email to someone you've never met before.
5. Sample email introducing yourself as a new manager
As a manager, you're in charge of a team and need to lead from the front. You'll want to appear professional and focused but also want to show some personality and appear approachable. You're the boss, so build an email that suits your personality and style – but here are the basic building blocks.
6. How to introduce yourself in an email for a job
You must be careful when sending an email to introduce yourself for a job, as you need to hit the right tone. Be confident but not arrogant.
When planning out how to write an email introducing yourself for a job, think about what the other person is looking for. You can use the job advert for some strong ideas about what they're searching for.
Be formal, use a full name if possible, and always check it for grammar and spelling before sending, and don't forget to attach a resume.
7. New employee self-introduction email sample
When joining a new company, it's common to send a first-time introduction email to your colleagues or your boss.
Your new employee self-introduction email may go to your department or directorate. Still, in some cases (for senior roles), it may include the entire organization. In this example, the self-introduction email is going out to a large group, so we're keeping it light on details.
Here's a new employee self-introduction email sample that you can adapt and use on your first day at work.
8. Self-introduction email to team
A self-introduction to a team is likely to include more specifics and details than a general email. These are the people you'll be working with daily, so it's worthwhile giving them more information. As part of your organizational induction, you'll likely meet with these people, so being as enthusiastic is encouraged.
9. Self-introduction email to client
If you're wondering how to introduce yourself in an email to clients, we're about to show you. When introducing yourself to a client, it's important to follow the established rules, express enthusiasm, and be optimistic for the future.
We describe how to introduce yourself in an email to existing clients who have a relationship with your business and new ones you begin working with. In this self introduction email to client template, we're contacting someone to request a meeting.
10. Self-introduction email to new clients
A self-introduction email to new clients can establish a solid start to your relationship. When deciding how to introduce yourself in an email to a new client, we suggest being polite and keeping things short, giving them the initiative to continue the conversation.
11. Business email introducing yourself
A self-introduction email to business partners or potential contracts should focus on the detail and encourage them to contact you. In this example of how to introduce yourself in a business email, we provide a short and snappy intro without delving too far into the detail.
12. Official introduction email sample
The ability to formally introduce yourself over email is necessary when writing to official figures, such as politicians or Government officials. Formally introducing yourself in an email is a more acceptable form of correspondence than a phone call and more immediate than sending a letter.
In this example of how to introduce yourself formally in an email, we provide a standard format and template for you to follow before you make your request.
13. Professional self-introduction email sample
Writing a professional introduction email is an essential skill for anyone who is employed. When deciding how to professionally introduce yourself in an email, we recommend following the rules and conventions of formal writing.
In this example of how to write a professional email to introduce yourself, we give you a pretty standard approach.
14. Personal introduction email
In this personal introduction email, we strike a friendlier and more casual tone. Of course, it's entirely up to you whether you want to be this informal.
Still, in certain situations, it can be appropriate. For example, if a colleague or a friend has introduced you to someone already, just say thanks and keep it casual.
Here's one example of an informal personal introduction email.
Checklist for introducing yourself in an email:
By now, you should understand how to put together great introduction emails. If you need a reminder of the essentials, here's a checklist for introducing yourself in an email.
- Use a clear and concise subject line
- Start with a friendly greeting
- Introduce yourself and explain the purpose of your email
- Briefly describe your professional background and skills (optional)
- Mention any relevant qualifications or certifications (optional)
- End with a call-to-action or request for further communication (it's optional but definitely worth considering).
- Proofread and edit your email before sending
Self-introduction email template
The samples above are an essential primer, but you can use the template below as the basis for building your own introduction emails.
Work through the template from top to bottom and fill in the gaps. The customizable template can be cut, pasted, and adapted for almost an purpose.
Pssst. Here's a secret. You can use Flowrite to supercharge your self-introductions. Test it out here:
Flowrite is an AI writing tool that turns your instructions into ready-to-send emails and messages. If you're still struggling to find the right words for introducing yourself by email, Flowrite can help you get started and offer some inspiration.
The next time you need to write a self introduction email just keep our samples in mind or pick up Flowrite to introduce yourself with confidence.
Let me introduce the conclusion…
It's been a pleasure guiding you through the fundamentals of creating engaging introduction emails.
The important thing is to ensure you stick to the structure and include all the information required. There's no need to be creative.
Just cut straight to the point and say who you are and why you're messaging — it's the ideal introduction.
Supercharge your communication with Flowrite
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