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Oct 29, 2021

Writing

10 examples of how to introduce yourself in an email

Learn how to introduce yourself in an email as a new employee for a job, to clients, team, colleagues, or business partners with the help of our self-introduction email samples.

Blog writer

Lawrie Jones

Writer

Blog writer

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Blog image

Learn how to introduce yourself in an email as a new employee for a job, to clients, team, colleagues, or business partners with the help of our self-introduction email samples.

Learning how to introduce yourself in an email is an essential skill that can help you personally and professionally. A positive and polite self-introduction email can help create a strong connection with new colleagues and clients. In addition, it can accelerate your acceptance into a team, benefitting your brand and your business.

This blog post describes how to introduce yourself in an email with 10 self-introduction email samples. We explain how to introduce yourself in an email for a job, outline how to write successful self-introduction emails to clients and colleagues, and more.

How to introduce myself in an email

The ideal self-introduction email format is simple and includes:

  • Subject line
  • Greeting
  • Body
  • Sign off
  • Signature 

In the templates below, we demonstrate this structure in practice. But, before we go into the examples, there are two critical aspects you need to get right: the subject line and the email introduction phrases.  

Focusing on these two critical aspects and getting the tone right ensures that you communicate your message effectively, says David F. Swink writing in Psychology Today. We've previously written about striking the right tone in an email if you want to dive deeper into the topic.

Let's look at these two examples in greater detail next.

Self-introduction email subject line examples 

The subject line for email introducing yourself is critical, as it's the first (and potentially, only) thing your recipient will see. Unless it's compelling, it'll be ignored.  

It can be tempting to be informal in your introductory emails, but we'd recommend that you always remain professional. As Swink points out, there is a risk that the email subject line to introduce yourself that you choose could be misinterpreted or misunderstood. If you're introducing yourself to a client, we always recommend you take a formal approach.

How does this work in practice? Here are a few examples:

  • Introduction from <name>
  • Hello from <name> at <organization>
  • A quick hello
  • Request to chat 
  • Interested in opportunities 

These subject lines are examples that you can use. Feel free to update them and personalize them before sending them.

Phrases for introduction

As the old saying goes, you only get one chance to make a first impression, so it's worth taking time to get this correct. The examples in this guide are for professional use, and as such, we've stayed away from personal approaches. If you want to learn more, check out our article on 100 best email opening lines.

Some suitable opening email phrases include: 

  • Let me introduce myself 
  • First, let me introduce myself 
  • Please allow me to introduce myself 
  • I wanted to introduce myself
  • I would like to introduce myself through email 

These are all perfectly acceptable for professional introductions that state simply what you are doing.

Another approach involves describing why you are contacting them before the introduction. Here's how this works: 

  • I've recently joined (company) and would like to introduce myself
  • I have just started working at (company) as (job title) and wanted to introduce myself
  • I'm your new (insert role) at (company), and I want to introduce myself as we will be working closely together 

There are almost limitless possibilities here, but the important point is to be professional and polite, as we've stated before. 

Let's look at some self-introduction email samples that you can use in your personal and professional life soon.

Do I need to introduce myself in an email?

Before diving deeper, we need to answer one common question: do you need to introduce yourself in an email? The short answer is "yes", if the recipient is someone you haven't met before.

A polite and professional introduction email creates an almost instant connection. If written with the right tone of voice––that's both formal and personal––it can turbocharge relationships. 

Some of the reasons why you may need to introduce yourself in an email include:

  • New employee self-introduction email
  • Self-introduction email to team
  • Self-introduction email to new clients
  • Business email introducing yourself

It's vital that you observe the proper email etiquette. In a fascinating article in the Harvard Business Review, strategist Ruchika Tulshyan explains the building blocks of a great introductory email: 

  • Introduce yourself briefly
  • State your motive
  • Do your homework
  • Make it easy to create a connection 

By following the principles above and the following examples, you can create professional-sounding emails that generate responses and get results.  

If you're struggling to create professional emails, check out our guides, including how to write professional emails.

Examples of how to introduce yourself in email

We've provided 10 examples of how to introduce yourself. We hope you'll find a suitable self-introduction email sample, but feel free to adapt and update them if you don't. 

These self-introduction email templates should act as a guide. As we've stated above, you should personalize them for industry, context, and client. 

Ready to get started? Here are 10 self-introduction email examples.  

How to introduce yourself in an email for a job

You must be careful when sending an email to introduce yourself for a job, as you need to hit the right tone. Be confident but not arrogant. When planning out how to write an email introducing yourself for a job, think about what the other person is looking for. You can use the job advert for some strong ideas about what they're searching for.

Be formal, use a full name if possible, and always check it for grammar and spelling before sending. 

Subject: Application for Marketing Director Position
Dear Steve Roberts,

My name is Ryan Sinclair, and I am applying for the Marketing Director position. I am hugely excited about the role and believe my skills and experience make me an exceptional candidate. 

I have attached a copy of my most recent CV and a covering letter to support my application. If you have any questions about my application, please do not hesitate to contact me.

I look forward to hearing from you about the progress of my application in due course.

Yours sincerely,
Ryan Sinclair

New employee self-introduction email

When joining a new company, it's common to send a first-time introduction email to your colleagues. Your new employee self-introduction email may go to your department or directorate. Still, in some cases (for senior roles), it may include the entire organization. In this example, the self-introduction email is going out to a large group, so we're keeping it light on details. 

Here's a new employee self-introduction email sample that you can adapt and use on your first day at work. 

Subject: Hi, I'm your new Marketing Director, Ryan Sinclair
Dear Colleagues,

My name is Ryan Sinclair, and I have recently joined (company) as the new Marketing Director.

I want to introduce myself to you all and take this opportunity to express how excited I am to be joining the company at this point. 

Please feel free to contact me if you would like to get in touch. I'm looking forward to getting to know all of you and working together.

Yours faithfully,
Ryan Sinclair

Self-introduction email to team

A self-introduction to a team is likely to include more specifics and details than a general email. These are the people you'll be working with daily, so it's worthwhile giving them more information. As part of your organizational induction, you'll likely meet with these people, so being as enthusiastic is encouraged.

Subject: Hi, I'm your new Marketing Director, Ryan Sinclair
Dear Marketing Team,

My name is Ryan Sinclair, and I have recently joined (company) as the new Marketing Director.

I want to introduce myself to you all and take this opportunity to express how excited I am to be joining the company and leading the team.

I'm keen to meet as many of you as possible, so please find some time and book a meeting in my calendar. I'm looking forward to working with you all and helping the company to meet and exceed its targets.

Yours faithfully,
Ryan Sinclair

Self-introduction email sample to colleague

In some cases, you'll want to introduce yourself directly to a team member or colleague. This could be a boss, a job-share, or someone that you manage. When looking at how to introduce yourself in an email to a colleague, we recommend being somewhat formal until you get to know someone. You can choose to use a less traditional greeting (such as "Hello"), but we've gone for "Dear".

In this self-introduction email sample to a colleague, we're writing directly to a colleague in a similar. Still, the same approach could be used when communicating with a boss or with others in your team.

Here's our self-introduction email to co-worker sample.

Subject: Introduction: Ryan Sinclair, Marketing Director
Dear David Roberts,

My name is Ryan Sinclair, and I would like to introduce myself to you. I have recently joined (company) as the new Marketing Director and am excited to get started in my new role.

I would welcome the opportunity to meet with you, understand more about your role within the organization, and discuss how we can work together most effectively.

Please feel free to contact me to arrange a meeting. I'm looking forward to working with you in the future.

Yours sincerely,
Ryan Sinclair

Self-introduction email to client

If you're wondering how to introduce yourself in an email to clients, we're about to show you. When introducing yourself to a client, it's important to follow the established rules, express enthusiasm, and be optimistic for the future.  

We describe how to introduce yourself in an email to existing clients who have a relationship with your business and new ones you begin working with. In this example of how to introduce yourself to a client in an email, we're contacting someone to request a meeting.

Subject: Meeting request – Ryan Sinclair, (company name)
Dear Sarah Storey,

My name is Ryan Sinclair, and I'm the new Marketing Director at (company). I have recently joined the company and am contacting important clients to introduce myself personally.

I would welcome the opportunity to meet with you, understand more about your role within the organization, and discuss how we can work together most effectively.

Please feel free to contact me to arrange a meeting. I'm looking forward to working with you in the future and continuing our positive relationship.

Yours sincerely,
Ryan Sinclair

Self-introduction email to new clients

A self-introduction email to new clients can establish a solid start to your relationship. When deciding how to introduce yourself in an email to a new client, we suggest being polite and keeping things short, giving them the initiative to continue the conversation.

Subject: Welcome from (company name)
Dear Susan Jones,

My name is Ryan Sinclair, and I am Marketing Director at (Company). First, I would like to formally introduce myself to you and express how excited we are to work with you.

I would welcome the opportunity to discuss our ongoing relationship. Please get in touch with me to arrange a suitable date and time for a meeting.

If you have any questions or require any additional information or support, please don't hesitate to contact me at any point.

Yours faithfully,
Ryan Sinclair

Business email introducing yourself

A self-introduction email to business partners or potential contracts should focus on the detail and encourage them to contact you. In this example of how to introduce yourself in a business email, we provide a short and snappy intro without delving too far into the detail. 

Subject: New business opportunity – (company name)
Dear Kimberly Smith,

My name is Ryan Sinclair, and I am the Marketing Director at (Company). We are currently searching for an external partner to provide additional marketing services to our organization.

I would welcome the opportunity to learn more about your services and your business before discussing the current opportunity.

Please feel free to contact me to arrange a meeting. I'm looking forward to speaking with you.

Yours sincerely,
Ryan Sinclair

Official introduction email sample

The ability to formally introduce yourself over email is necessary when writing to official figures, such as politicians or Government officials. Formally introducing yourself in an email is a more acceptable form of correspondence than a phone call and more immediate than sending a letter.

In this example of how to introduce yourself formally in an email, we provide a standard format and template for you to follow.

Subject: Introduction: Ryan Sinclair, Marketing Director at (company name)
Dear Councillor Paul Stanley,

My name is Ryan Sinclair, and I would like to introduce myself to you. I am the new Marketing Director at (Company). I have recently joined the organization and am contacting individuals who have a positive relationship with our business.

I would welcome the opportunity to meet with you, understand more about your work with our organization, and discuss how we can work together most effectively.

Please feel free to contact me to arrange a meeting. I'm looking forward to meeting with you in the future.

Yours sincerely,
Ryan Sinclair

Professional self-introduction email sample

Writing a professional introduction email is an essential skill for anyone who is employed. When deciding how to professionally introduce yourself in an email, we recommend following the rules and conventions of formal writing.

In this example of how to write a professional email to introduce yourself, we give you a pretty standard approach. 

Subject: Introduction: Ryan Sinclair, Marketing Director at (company name)
Dear Logan Gladwell,

My name is Ryan Sinclair, and I would like to introduce myself to you. I have recently joined (company) as the new Marketing Director and am excited to start my new role.

I would welcome the opportunity to meet with you and discuss establishing a stronger relationship between our two businesses.

Please feel free to contact me to arrange a meeting. I'm looking forward to working with you in the future.

Yours sincerely,
Ryan Sinclair

Personal introduction email

In this personal introduction email, we strike a friendlier and more casual tone. Of course, it's entirely up to you whether you want to be this informal. Still, in certain situations, it can be appropriate.

Here's one example of an informal personal introduction email.

Subject: I'm new at (company name). Let's get together…
Dear Aliya Roy,

We've not met before, but my name is Ryan Sinclair, and I'm the new Marketing Director at (Company).

I've just started, but I'm learning more every day about the great partners we work with, including yourself. So I'd love the chance to get together and chat about how we can do more together.

You can drop me an email here with a date and time to meet, and I'll make all the arrangements.

I look forward to hearing from you and working together in the future. 

Thanks,
Ryan Sinclair

Self-introduction email template by Flowrite

Writing a self introduction email is not hard if you follow our best practices and examples. The samples on how to introduce myself via email included in this blog post provide you with a framework which should always be personalized to reflect the recipient and occasion. However, there's an even easier way. Flowrite is an AI writing tool that turns your instructions into ready-to-send emails and messages. If you're still struggling to find the right words for introducing yourself in an email, Flowrite can help you get started and offer some inspiration. Or even write the whole self introduction email for you with click of a button as you can see from the example below.

Do you still ponder over how to introduce yourself in an email? We hope not. The next time you need to write a self introduction email just keep our samples in mind or pick up Flowrite to introduce yourself with confidence.

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