Learn how to introduce yourself in an email as a new employee for a job, to clients, team, colleagues, or business partners with the help of our self-introduction email samples.
Learning how to introduce yourself in an email is an essential skill that can help you personally and professionally. A positive and polite self-introduction email can help create a strong connection with new colleagues and clients. In addition, it can accelerate your acceptance into a team, benefitting your brand and your business.
This blog post describes how to introduce yourself in an email with 10 self-introduction email samples. We explain how to introduce yourself in an email for a job, outline how to write successful self-introduction emails to clients and colleagues, and more.
By the time you've done reading you'll everything there's to know about how to introduce yourself by email.
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How to introduce myself in an email
The ideal self-introduction email format is simple and includes:
- Subject line
- Sign off
In the templates below, we demonstrate this structure in practice. But, before we go into the examples, there are two critical aspects you need to get right: the subject line and the email introduction phrases.
Focusing on these two critical aspects and getting the tone right ensures that you communicate your message effectively, says David F. Swink writing in Psychology Today. We've previously written about striking the right tone in an email if you want to dive deeper into the topic.
Let's look at these two examples in greater detail next.
Self-introduction email subject line examples
The subject line for email introducing yourself is critical, as it's the first (and potentially, only) thing your recipient will see. Unless it's compelling, it'll be ignored (don't worry if you get no response, here's how to send a reminder and a follow-up).
It can be tempting to be informal in your introductory emails, but we'd recommend that you always remain professional. As Swink points out, there is a risk that the email subject line to introduce yourself that you choose could be misinterpreted or misunderstood.
If you're introducing yourself to a client, we always recommend you take a formal approach.
How does this work in practice? Here are a few examples:
- Introduction from <name>
- Hello from <name> at <organization>
- A quick hello
- Request to chat
- Interested in opportunities
These subject lines are examples that you can use. Feel free to update them and personalize them before sending them.
Phrases for introduction
As the old saying goes, you only get one chance to make a first impression, so it's worth taking time to get this correct. The examples in this guide are for professional use, and as such, we've stayed away from personal approaches. If you want to learn more, check out our article on 100 best email opening lines.
Some suitable opening email phrases include:
- Let me introduce myself
- First, let me introduce myself
- Please allow me to introduce myself
- I wanted to introduce myself
- I would like to introduce myself through email
These are all perfectly acceptable for professional introductions that state simply what you are doing.
Another approach involves describing why you are contacting them before the introduction. Here's how this works:
- I've recently joined (company) and would like to introduce myself
- I have just started working at (company) as (job title) and wanted to introduce myself
- I'm your new (insert role) at (company), and I want to introduce myself as we will be working closely together
There are almost limitless possibilities here, but the important point is to be professional and polite, as we've stated before.
Let's look at some self-introduction email samples that you can use in your personal and professional life soon.
Do I need to introduce myself in an email?
Before diving deeper, we need to answer one common question: do you need to introduce yourself in an email?
The short answer is "yes", if the recipient is someone you haven't met before.
A polite and professional introduction email creates an almost instant connection. If written with the right tone of voice––that's both formal and personal––it can turbocharge relationships.
If someone has made an intro between you and someone else, you don't necessarily need to give make a self-introduction with too many details (and if you do, remove the CC).
Some of the reasons why you may need to write introduce myself email include:
- New employee self-introduction email
- Self-introduction email to team
- Self-introduction email to new clients
- Self-introduction email when applying for a job
- Business email introducing yourself
It's vital that you observe the proper email etiquette. In a fascinating article in the Harvard Business Review, strategist Ruchika Tulshyan explains the building blocks of a great introductory email:
- Introduce yourself briefly
- State your motive
- Do your homework
- Make it easy to create a connection
By following the principles above and the following examples, you can create professional-sounding emails that generate responses and get results.
If you're struggling to create professional emails, check out our guides, including how to write professional emails.
Examples of how to introduce yourself in email
We've provided 10 examples of how to introduce yourself by email. We hope you'll find a suitable self-introduction email sample, but feel free to adapt and update them if you don't.
These self-introduction email templates should act as a guide. As we've stated above, you should personalize them for industry, context, and client.
Ready to get started? Here are 10 self-introduction email examples.
1. How to introduce yourself in an email for a job
You must be careful when sending an email to introduce yourself for a job, as you need to hit the right tone. Be confident but not arrogant.
When planning out how to write an email introducing yourself for a job, think about what the other person is looking for. You can use the job advert for some strong ideas about what they're searching for.
Be formal, use a full name if possible, and always check it for grammar and spelling before sending, and don't forget to attach a resume.
2. New employee self-introduction email
When joining a new company, it's common to send a first-time introduction email to your colleagues or your boss.
Your new employee self-introduction email may go to your department or directorate. Still, in some cases (for senior roles), it may include the entire organization. In this example, the self-introduction email is going out to a large group, so we're keeping it light on details.
Here's a new employee self-introduction email sample that you can adapt and use on your first day at work.
3. Self-introduction email to team
A self-introduction to a team is likely to include more specifics and details than a general email. These are the people you'll be working with daily, so it's worthwhile giving them more information. As part of your organizational induction, you'll likely meet with these people, so being as enthusiastic is encouraged.
4. Self-introduction email sample to colleague
In some cases, you'll want to introduce yourself directly to a colleague. This could be a boss, a co-worker, or someone that you manage.
When looking at how to introduce yourself in an email to a colleague, we recommend being somewhat formal until you get to know the other person. You can choose to use a less traditional greeting (such as "Hello"), but we've gone for "Dear".
In this self-introduction email sample to a colleague, we're writing directly to a colleague in a similar. Still, the same approach as this self introduction email to colleagues template takes could be used when communicating with a boss or with others in your team. Here's our self-introduction email to co-worker sample.
5. Self-introduction email to client
If you're wondering how to introduce yourself in an email to clients, we're about to show you. When introducing yourself to a client, it's important to follow the established rules, express enthusiasm, and be optimistic for the future.
We describe how to introduce yourself in an email to existing clients who have a relationship with your business and new ones you begin working with. In this self introduction email to client template, we're contacting someone to request a meeting.
6. Self-introduction email to new clients
A self-introduction email to new clients can establish a solid start to your relationship. When deciding how to introduce yourself in an email to a new client, we suggest being polite and keeping things short, giving them the initiative to continue the conversation.
7. Business email introducing yourself
A self-introduction email to business partners or potential contracts should focus on the detail and encourage them to contact you. In this example of how to introduce yourself in a business email, we provide a short and snappy intro without delving too far into the detail.
8. Official introduction email sample
The ability to formally introduce yourself over email is necessary when writing to official figures, such as politicians or Government officials. Formally introducing yourself in an email is a more acceptable form of correspondence than a phone call and more immediate than sending a letter.
In this example of how to introduce yourself formally in an email, we provide a standard format and template for you to follow before you make your request.
9. Professional self-introduction email sample
Writing a professional introduction email is an essential skill for anyone who is employed. When deciding how to professionally introduce yourself in an email, we recommend following the rules and conventions of formal writing.
In this example of how to write a professional email to introduce yourself, we give you a pretty standard approach.
10. Personal introduction email
In this personal introduction email, we strike a friendlier and more casual tone. Of course, it's entirely up to you whether you want to be this informal.
Still, in certain situations, it can be appropriate. For example, if a colleague or a friend has introduced you to someone already, just say thanks and keep it casual.
Here's one example of an informal personal introduction email.
Self-introduction email template by Flowrite
Writing a self introduction email is not hard if you follow our best practices and examples.
The samples on how to introduce myself via email included in this blog post provide you with a framework which should always be personalized to reflect the recipient and occasion. However, there's an even easier way.
Flowrite is an AI writing tool that turns your instructions into ready-to-send emails and messages. If you're still struggling to find the right words for introducing yourself by email, Flowrite can help you get started and offer some inspiration.
Or even write the whole self introduction email for you with click of a button as you can see from the example below.
Do you still ponder over how to introduce yourself in an email? We hope not.
The next time you need to write a self introduction email just keep our samples in mind or pick up Flowrite to introduce yourself with confidence.
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