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Oct 13, 2022

Writing

How to send a follow-up email after interview with 8 samples and templates

Use these 8 sample emails to find the perfect way to follow-up after interview

Blog writer

Lawrie Jones

Writer

Blog writer

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Table of contents

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So, you’ve completed the job interview, and now you’re waiting to hear back…

Whether you smashed the interview or crashed and burned, waiting for feedback can be frustrating. So, why is it taking them so long?

One of the biggest things we all wonder about is what we should do about it. Should you call back after the interview? Should we send a follow-up email after the interview? Or just sit there and wait?

Silence means you're saying nothing, but a phone call may seem pushy, so be proactive and send a follow-up email after an interview.

This guide breaks down the basics of the best interview follow-up emails. Then we bring it to life with 8 sample emails you can send after any interview. 

If you send a lot of email follow-ups, try Flowrite. It writes your emails for you, like this:

How to write a follow-up email after an interview

This section breaks down how to write a follow-up email after an interview. We'll explore why sending a follow-up email after every interview is a good idea and look at what to say in a follow-up email after the interview.

Finally, we provide 8 examples of excellent follow-up emails after an interview.

Business News Daily experts recommend that you should always send a follow-up message after an interview by snail mail, email, or phone call.

We disagree. Stats show we answer less than half the calls we receive, which means there’s a 50% chance your interviewee will ignore or not notice your call.

As for sending a letter. Can you be sure you have the correct address for the person you’re messaging? Flexible working means many of us won’t step foot in the office most of the week. You may already have lost the job by the time your letter arrives.

So, should I send a follow-up email after an interview?

We’ll repeat it: always send an email follow-up after an interview. But when?

When to send a follow-up email after interview

Businesses are in a battle for talent all the time. In the past, recruitment may have taken weeks or months, but today it can be done in days – and sometimes even hours.

You should send a follow-up email within 24 hours after an interview. That doesn’t mean you need to send it immediately after leaving the room (or closing your laptop), but make sure to do it soon after. 

This way, you’ll provide the best impression on the recruiter and keep you in their thoughts as they make their decisions. (It’s known professionally as the recency effect, and a good follow-up email after the interview could work in your favor.)

You may also want to provide some additional information to support your interview. It could be a sample of work, some extra information on a project, or a link to a site. Whatever it is, the sooner you send it, the stronger it will work in your favor.

Of course, the 24-hour rule may not work in all circumstances. For example, your interviewer may be a friend or colleague, and an email could be inappropriate. They may have asked you not to message them or told you they were off on holiday. 

Use your common sense when writing and responding to emails.

Now we’ve got that out of the way, here’s how to get the follow-up email after an interview format right.

Follow-up after interview email format

Your post-interview follow-up emails should follow a formal structure. Every email sent after an interview should include the following:

  • A clear subject line
  • Professional greeting
  • Email body
  • Sign-off

Let’s start at the top with the subject line and work our way down the list. 

1. Follow-up email after interview subject line

While there is an almost infinite combination of words you can use, there are just three ways to go about writing a subject line for a follow-up email after an interview:

1.1 Use “Re:”

If you scheduled your interview via email, it’s often best practice to reply in the email thread. As a result, you’ll use the original subject line – saving you the time of having to think of one.

So if the original email had a subject line like:

Marketing Intern - Saku x Samuli

When you hit “reply”, the subject line will automatically fill up and add a “Re” upfront, like this:

Re: Marketing Intern - Saku x Samuli
1.2 Use “Follow-up:”

The simplest subject line for a follow-up email is to use follow-up! Here are a few examples to illustrate how this can work.

  • Follow-up to my interview yesterday
  • Interview follow-up (your name)
  • Interview follow-up (date)
1.3 If there’s no previous email to reply to

If there’s no previous email chain, or you don’t want to use a simple follow-up subject line detailed above, here are a few alternative options:

  • Thanks for interviewing me today
  • I really enjoyed our interview
  • Great to meet you!
  • Additional information after my interview

2. Body of a post-interview follow-up email

Now we’ve sorted the subject line; we can get into the meat of the message – the body copy.

We’ll demonstrate what we mean in the email follow-up examples below, but here are five principles for writing the best interview follow-up emails:

  1. Keep it simple – Anyone interviewing you is likely to be busy, so keep emails short, straightforward, and simple. Don’t go into huge details (unless it’s essential you do so). Likewise, keep your thank you emails as simple as possible.
  2. Show interest – You want the job, right? Show some interest and enthusiasm in your replies. Why are you the best fit? Why should the interviewer hire you? Show it!
  3. Add extra details – Sometimes, your interviewer may ask for additional information, or you may want to provide it. You can add extra details to your post-interview emails, but don’t overload your interviewer with too much – they can always ask for more if they want.
  4. Ask for details on the decision – Come on, we all know why you’re emailing, so be upfront and ask for further information on the decision. See below our eight examples of emails to send after an interview.
  5. Proofread and check before sending – Nothing says “I don’t care” faster than a spelling mistake in an email. Proofread everything, and remove any spelling errors and grammatical mistakes before sending your message. 

3. How to end an after-interview follow-up email

When signing off, be sure to do 4 things:

  1. Say thanks
  2. Offer to answer questions
  3. Greeting
  4. Provide your contact information every time

Don’t forget to say thank you. While we hope you’ll get the job, the reality is that you may not.

How you handle yourself can have a huge impact on your career. You may not be suitable for this one, but a great follow-up email could put you at the top of the pile for the next one.

As well as saying thanks, you can invite them to ask any questions. This can keep the conversation going.

To end the email, include a friendly sign-off, such as:

  • Thanks
  • I look forward to hearing from you
  • Kindest regards

Finally, provide your contact information clearly at the end. Always include your phone number so that the interviewer doesn’t have to search for it (nothing is more annoying than that).

Follow-up email after interview examples and template

So, we’ve explained how to write the best follow-up emails after an interview; now it’s time to show you how it’s done! Here are 8 emails you can send after an interview.

We’ve provided examples for several common scenarios. Of course, no template will perfectly capture your situation, circumstances or tone of voice, so be sure to adapt them as required!

8 follow-up emails after interview samples

1. Second follow-up email after interview sample

OK, so you’ve sent the first email after an interview, but it’s been ignored. Sending a second one is a sensitive subject, but we think it’s worth doing.

Understandably, you’ll be frustrated, but remove emotion from your email and ask the questions you need answering. So here’s an example second follow-up email after an interview.

Hi (Recipient's name),    

I’m contacting you after my recent interview. I enjoyed our discussions and was excited about the position.    

I understand that you have a process to follow, and of course, I am happy to wait, but I would like to know when you are deciding who to appoint to the role.    

Please don’t hesitate to contact me if you require any additional information.    

Many thanks, 
(Your name)
(Your phone number)

2. Interview follow-up email after a week sample

Leaving your follow-up email a week after the interview isn’t ideal, but it can happen, as we explained in the intro. So we start this email by explaining the delay before going into a standard follow-up message.

Dear (Recipient's name),

Thank you for my interview last week. Please accept my apologies for the delay in responding to you, but I would like to express my appreciation for taking the time to meet with me.

It was fascinating to learn more about the opportunity and understand the challenges involved.

Let me know if you have any additional questions, or if I could provide any information to help you in your decision-making.

Kind regards,
(Your name)
(Your phone number)

3. Interview follow-up email after 2 weeks sample

Maybe you’ve sent one or two follow-ups already, but don’t give up! Sending a follow-up email after two weeks is most likely going to be used to get an update on the process and ask if you’ll ever hear any information on the outcome of the process.

Understandably, you could be feeling upset (and even a little angry), but there are many reasons why you may not have received an update. So here’s how you can write a sensitive email that will get a response.

Hi (Recipient's name),

I’m contacting you to request some information on the progress of my application. I enjoyed our discussions at my recent interview and would like to understand where we are in the process. 

I understand that you are interviewing other people and that there can often be delays, but please do let me know about the next steps when you can.

Many thanks,
(Your name)
(Your phone number)

4. Email follow-up after second interview sample

In many cases, the second interview is the final stage before an appointment, so getting the tone of this message right is essential. Thankfully, our email follow-up after the second interview sample contains what you need.

Hi (Recipient's name),

It was great to meet you for the second time. I feel we were able to explore the role in detail and discuss some of the challenges and opportunities.

I’ve attached some information on the projects we were chatting about with this email. Please let me know if you’ve any questions or want to discuss these.

I look forward to hearing about your decision in due course. 

Thanks,
(Your name)
(Your phone number)

5. Short and sweet follow-up email after interview sample

Post-interview follow-up emails don’t need to be long and drawn out. Instead, they can be short and sweet, like this sample. 

Hello (Recipient's name),

Thank you for taking the time to interview me (today/yesterday). I enjoyed our discussions and am excited about the role.

Please let me know when I might hear about my progress through the process.

Thanks,
(Your name)
(Your phone number)

6. Follow-up thank you email after interview sample

Sometimes, you’ll simply want to say thank you after an interview – and here’s how. This follow-up thank you email after an interview is an effective way to leave a positive and lasting impression on your interviewer.

Hi (Recipient's name),

I wanted to say thank you for interviewing me (today/yesterday). All the information you shared about the business made me more excited about the role.

I’m excited to learn about the progress of my application and hope we get to meet again soon.

Thanks,
(Your name)
(Your phone number)

7. Follow-up email after phone interview sample

Phone interviews (and video conference interviews) are increasingly popular as more of us work flexibly. But don’t worry; the same principles apply to follow-up emails after a phone interview. Here’s an example for you to use.

Hello (Recipient's name),

It was great to chat on the phone today and learn more about the role. I hope I answered all your questions, but I’m more than happy to provide any additional information if it could help you make your decisions.

I’ll wait to hear from you about the next steps and hope we get to meet at some point in the future.

Thanks,
(Your name)
(Your phone number)

8. Follow-up email after interview status sample

The purpose of a follow-up email is often to understand the status of recruitment. For example, have all interviews been completed? When will a decision be made? When a decision is made, how will they let you know? All these questions (and more) can be asked using our follow-up email after the interview status example below!

Hi (Recipient's name),

I’m just getting in touch to enquire about the status of my application. It was great to meet you at the last interview, and I would like to know about the next steps. 

Could you let me know when I might hear about the outcome of my interview and the timeframe for making a decision?

Many thanks,
(Your name)
(Your phone number)

Follow-up email after interview template

We’ve provided several examples of how to create follow-up emails after an interview. Here’s a basic sample follow-up email after an interview template that you can use as a base for any situation or scenario we haven’t already covered. 

Ready?

Dear (Recipient's name),

Thank you for inviting me for an interview. I enjoyed our discussion and would like to learn about the next steps in the process.

I am happy to answer any additional questions and provide any information you may need to support your decision-making.

Please feel free to contact me at any point.

Kindest regards,
(Your name)
(Your phone number)

Post-interview template with Flowrite

It can be a daunting task to follow-up after an interview – you need a polite tone, professional format, and proper grammar – but you can do it simply with Flowrite, like this:

Flowrite is your personal email assistant that can write emails for you. Give it a few instructions, and Flowrite turns words into ready-to-send emails.

Final words on after-interview follow-ups

By this stage, you should understand why a follow-up email after an interview is an essential part of the process.

There’s no question whether you should follow up after an interview with an email. The only questions are how you should structure it and how long you should wait before sending it.

We hope we’ve provided some examples of how to write better follow-up emails. From all of us at Flowrite, we hope you get the job!

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