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Dec 16, 2022

Writing

How to write farewell emails with 20 samples and a template

Whether you or someone else is leaving a company, use this guide with 20 example emails to wish farewell with email

Blog writer

Lawrie Jones

Writer

Blog writer

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Table of contents

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Saying farewell just got easier with Flowrite. We’ve created the internet's longest and best guide on how to write magnificent farewell messages.

In this guide, we unpack the process of writing a farewell email, including the subject line, body copy, and sign-off.

We finish with 20 (yes 20!) farewell email samples covering pretty much any and every situation why you may need to say goodbye.

How to write a farewell email

So, you’ve decided to leave – now it’s time to say goodbye in a farewell email. When deciding how to write a farewell email, you’ve got to find the right balance.

You need to be warm, friendly, and polite while being positive about the future for those that have to stay. Sounds complicated, right? It’s pretty simple to follow our advice, structure, and samples. 

Farewell emails can include expressing emotions, explaining your decision, and establishing connections when you leave.

Let’s start with the obvious question of whether you should send a farewell email or not...

Should I send a farewell email?

Well, our answer is you should!

A farewell email is the last thing your colleagues will receive before you leave. It’s the final chance to send a formal thanks to your manager, colleagues, team, and organization.

Even if things haven’t worked out as you planned, your farewell is a chance to say goodbye and leave on good terms. Remember that your farewell email probably isn’t an appropriate place to raise issues or settle scores. 

Most farewell emails are sent on the last day of work, but they’re not the only thing you should do. If possible, you should always say farewell in person.

You may hate public speaking or lengthy long goodbyes, but a short and simple thank you to the team is probably enough. Of course, if you’re worried about what to say, you can always prepare a few words in advance. 

To sum up, saying goodbye in person and sending a farewell email are standard professional etiquette.

What to say in a farewell email

Farewell emails are both personal and professional. You can express to a person, team, or manager the impact they have had on you and your career. We spend so much time at work we establish strong relationships and friendships that can last a lifetime.

Some (but not all) employers invest in us, promote us, pay for training, and pay us well – so it’s only polite to say thanks! 

A farewell email is also part of professional etiquette. It’s an opportunity to draw a line under one experience and look forward to another. 

So, what to include in your farewell email? Each farewell email is personal, but here are a few tips:

  • Say you’re leaving, and (if going to a new job or place) say where
  • Thank people for your time 
  • Provide specific details of handover (if you’re messaging a client – more on this later!)
  • Say farewell and provide contact details
  • Wish them good luck
  • Sign off and say goodbye

Once you’ve sent your farewell email, it’s time to quit your applications, close your laptop, and move on.

What not to include in a farewell email

OK, so we’ll explain what goes into an excellent farewell email, but what makes a bad one? Here are some things to avoid in your farewell emails:

  • Lengthy emails – life is too short for reading rambling emails, so don’t send them
  • Quotes – use your own words, don’t use someone else's
  • Score-settling – a farewell email isn’t the process to raise grievances or issues, do that in person (or not at all)
  • Promote your new business – This is just a bad idea all around!
  • Embarrass anyone – You may have remembered some funny stories, but a farewell email is NOT the place to share them!

How to reply to a farewell email

The same principles apply when responding to a farewell email – keep things brief, polite, and professional.

Save personal reminisces and profound goodbyes for the in-person farewell lunch, dinner or party.

Some of the things you might want to say in a farewell email response include:

  • Good luck in your new role
  • Let’s stay in touch
  • Here are my contact details
  • Thank you

Farewell email format

The farewell email format can be broken down into three parts: a farewell email subject line, body copy, and an ending. Let’s look at each section of the farewell email format in detail.

1. Farewell email subject line

The farewell email subject line is your opportunity to grab attention and get clicks.

You’re leaving, so you can basically say whatever you want, but we say keep it simple. Here are a few appropriate subject lines for farewell emails:

  • Farewell, and thanks for everything!
  • Thanks for all the great memories
  • Wishing you well in the future
  • Good luck!
  • I’m sorry to be leaving…

2. Farewell email body

In theory, you could just say I”m leaving, and provide a date, but that’s a little too stripped back! So instead, you will want to start by saying that you’re going and when. 

  • I’m messaging you to let you know that today is my last day. I’m leaving to join (company name), and I wanted to bid everyone farewell!

Of course, you could end the email here, but it’s professional etiquette to provide some extra information. 

  • I’ve worked at (company name) for 10 years and wanted to say I’ve loved every minute. Some Of my best memories include…

People always love to receive a thank you, so give them one.

  • Thank you for all your kind words and support. I’ve valued my experiences, and the time we have worked together. 

This structure works well for all types farewell emails, with some adaptation. It enables you to gather your thoughts and work through them logically.

Of course, you can develop your own templates or structures (although let’s hope you don’t need to send too many farewell emails!), but always be sure to say thanks, express positive thoughts about your experiences, and look to the future.

3. How to end a farewell email

Hasta la vista (baby), you’re almost out of there. But there may be reasons why you want to stay in touch – so it’s a good idea to add your contact details.

  • It would be great if you wanted to stay in touch! You can contact me on (insert details)

Are you off for a drink, meal, or party? If so, then add in the details. (Be sure to only send this to people you want to come with you!). 

  • We’re off for drinks on (insert date). Can you let me know if you want to join us?

We’re at the end now, so add a formal sign-off (Thanks, many thanks, kind regards. etc.) and your name.

Click send, close your computer, and get moving. It’s time for the next stage in your career.

10 farewell email samples

Trust us, you don't want to be the coworker who sends the terrible farewell email – and if you follow our advice and use our samples, you won’t be.

This section provides 10 solid gold farewell email samples that can be adapted, amended (and improved!). Saying goodbye just got easier.

1. Sample farewell email to boss

A farewell email to a boss is one where you can go into details and express gratitude for what they’ve done. In this email sample farewell to a boss, we provide a space for you to provide personal information, so process your thoughts and put them on to (virtual) paper!

Hi (Recipient's name),

I just wanted to say farewell on my last day at (company). 

I’ve enjoyed my time here and am grateful for your support. (Add more detail here!)

While I’m excited about the new challenges, I’m sad to leave. I want to wish you and the team the best for the future. 

If you’d like to stay in touch, you can message me on (LinkedIn, phone number, email, etc.)

Best wishes,
(Your name)

2. Sample farewell email to a manager

This sample farewell email to a manager is a more formal approach to saying goodbye to senior management. In this email farewell sample to a manager, we offer to help if there are any questions they may have about customers, clients, or existing connections.

Hi (Recipient's name),

Today is my last day at (company name). Thank you for the support you have given me during my time here.

Some of the highlights of my time at (company name) include… (add details).

I appreciate that you may have some questions after I leave, and I encourage you to contact me during the handover process. My contact details are (insert information). 

I wish you and the organization the best for the future. 

Yours, 
(Your name)

3. Sample farewell to company email

This sample farewell to a company is your classic group message to everyone. If there’s one message to master, it’s this one! In this farewell email sample to a company, we go big on the praise and the positives.

So say farewell in style with this sample!

Hi (Recipient's name),

As you may know, I'm leaving (company name) on (date).

It’s been a pleasure to work with all of you. Together, we’ve achieved great things, and I know this will continue in the future. 

I’m sad to go but excited for my next role. If you’d like to stay in touch, you can connect with me at (social media profiles) or message me on (details).

It would be great to hear from you. 

Thanks, and good luck!
(Your name)

4. Sample farewell email to an employee

This farewell email to employees is a way to engage with an individual. This isn’t a group message but a personal message to someone who has helped you, done great work, or gone beyond the day-to-day. This sample email farewell to an employee gives you the space to add your special message.

Hi (Recipient's name),

I know today is your last day at (company), and I wanted to thank you for your service and commitment.

During your time with us, you’ve achieved great things, including (insert details)

We’re sad to see you go, but it’s great to know you’re moving on to new challenges. We’re excited to see where this new job takes you!

It would be great to stay in touch, so share your contact details with me.

Kind regards, 
(Your name)

5. Sample farewell email to the team

If you’re leaving your team for new pastures, try to highlight the good times or performance of the team to strike a positive note in your email farewell.

We’re not too emotional in this sample farewell email to your team, but you can chop and change this if you need to!

Hi team!

So, today is my last day, and it’s with sadness that I say goodbye.

I’ve had the huge pleasure of working with you guys for (a number) of years. It’s been an exciting ride, and I have grown professionally and personally while here. 

You may know I’m moving to be the (job title) at (organization). I’m sure our paths will cross in the future, but if you want to stay in touch, my contact details are below.

Good luck for the future, and thanks for all the memories!

Cheers,
(Your name)

6. Funny farewell party invitation email sample

We’ve written almost 100 blogs, posts, and in-depth articles telling you not to be funny, so why change now?

Well, in this funny farewell party invitation, you can let yourself be a bit freer – because you aren’t going to be working with these people again!

Just a warning not to attempt to be too funny or to send any messages that may offend or upset anyone.

Hi (Recipient's name),

Phew, it’s about time for me to leave. While I know, some of you will be happy I’m going, for those who like me, we’re all going to celebrate at (insert details). 

I could say I’ve had a great time working with you all, but that would be a lie. It’s been great working with some of you. As for the others (you know you are), I’m glad I’ll never have to see you again.

If you want to come to the party, dress smart, bring a smile and be prepared to buy me a drink.

See you soon!
(Your name)

7. Sample farewell lunch invitation email

Everyone loves a farewell lunch (especially if it’s free!). This email sample inviting colleagues to your farewell lunch provides all the details they’ll need to get them to attend.

Of course, it’s always worth adding elements like the menu to your lunch invitation emails so people know what they’re getting and can check for special dietary requirements.

Hi (Recipient's name),

We’re going out for a team lunch to say farewell on my last day. Would you like to come?

A few of us are going to (location) on (date) at (time). The plan is to (insert information).

Let me know if you can make it, and I'll add you to the booking. You can find details of the menu here. Let me know if you need anything special, and I’ll pass it on to the venue.

I hope that you can come!

I look forward to hearing from you,
(Your name)

8. Sample farewell email to business partners

Saying goodbye to business partners is different from colleagues and friends. Given your relationship, you’ll likely stay in touch, so this classy sample farewell email to your business partner (or partners), is about your personal feelings.

Stay strong, say what you feel, and follow our structure for the best business partner farewell.

Hi (Recipient's name),

It’s my last day here, and I just wanted to reach out to say a formal farewell to you guys. 

We’ve been through a huge amount together at (company name). Some of my best memories include (add details).

It’s not always been plain sailing, but we’ve managed to get over the low points and build something strong together.

As I approach my last day, I wanted to say goodbye and wish you all the best for the future. You’ll smash it.

Stay in touch!
(Your name)

9. Sample farewell email to customers

If you work closely with clients and customers, you can build a great connection that means you’ll want to say goodbye. In this customer farewell email sample, we say goodbye, farewell, and thanks for everything.

The last thing to mention is that you shouldn’t attempt to steal customers or clients away in your farewell messages. Instead, leave it at farewell and let them find you if they want to.

Hi (name),

It’s my last day at (company name), and I wanted to reach out and thank you for everything. 

You’re a highly valued customer, and it’s been a pleasure working with you. So while I’m leaving the business, I know you’ll be safe with my replacement.

I’m sure they’ll be in touch shortly to discuss future plans.

Thanks, and best wishes for the future.
(Your name)

10. Sample farewell email to vendors

Like the message above, the email farewell to vendors includes a personal message and a professional handover. You’ll see how this sample farewell email to vendors covers the basics but provides space for you to add your extras.

Hi (Recipient's name),

Today is my last day at (company name), and I just wanted to say goodbye and provide a handover.

When I leave, the account will be managed by (person’s name). I’ve copied them into this email, and I’m sure they’ll be in touch to chat soon.

Personally, it’s been a pleasure working with you guys. I’ll always value your advice and support, and I wish you all the best for the future.

You can catch me on (insert details) if you want to stay in touch. 

Thanks for everything, 
(Your name)

Farewell email to colleagues

Are you messaging your colleagues or co-workers? It can be hard to tell the differences, but we consider the Merriam-Webster definition pretty straightforward:

  • Colleagues are professionals in the same industry but not necessarily the same business
  • Co-workers are the people you work with daily

Hopefully, this makes sense. It should also explain what messages to colleagues can seem more professional and formal than emails to coworkers. You’re writing to people who understand what you do, so you don’t need to dumb down the details. 

In the age of LinkedIn, you may wonder why you bother sending a farewell email to colleagues. Sure, it’s old-school – but it’s also effective at maintaining connections and keeping people up to date. (And, let’s be honest, do you read and remember every Linkedin update? We don’t!)

How to write a farewell email to colleagues: 

The great news is that the structure identified above works for email farewells to colleagues. While you don’t have to change the structure, you’ll want to check the tone of voice and include all new contact details. 

One of the critical elements of a message to a colleague is to connect with you as you move. For example, let’s say you’re a high-profile lawyer, and you move firm. If someone had a prospective client for you, your farewell email would ensure they have all the correct details. Fail to send it, and they get the dreaded out-of-office…

Let’s get into the details of how to write farewell emails to colleagues and show you some samples.

Farewell email to colleagues subject line

The farewell email to colleagues subject line can be as dull and boring as:

  • Farewell from me

But that doesn’t tell you much, does it? So instead, you should add some details to your subject lines to bring them to life.

  • I’m moving to (new firm) for a new challenge
  • Update: I’m leaving (company) today!
  • Breaking news: I’m joining (company name)!

It’s your choice to keep it simple or add more details – just make it easy for your colleagues to scan emails for more information. 

4 sample farewell emails to colleagues

Now it’s time to show you how it’s done. Here are 4 sample farewell emails to colleagues. If you’re leaving your company, you’re likely moving somewhere else – so you’ll want to ensure established connections come with you on the journey. Your professional network is the best way of identifying opportunities and pushing on your career.

We’ve provided both formal and informal approaches that you can use depending on your industry and relationships. Then, like every fantastic Flowrite template, edit, update, and amend these to get them right.

1. Casual farewell email to colleagues sample

We started by telling you that farewell emails to colleagues should be formal, but they don’t always have to be! This informal farewell email to colleagues is a fun and friendly approach to letting people know you’re moving on.

Hi (Recipient's name),

Phew, I’ve made it to my last day, and I want to celebrate it with you.

If you haven’t heard, I’m going to be leaving (company name) to join (new company name) as the (job title). 

I wanted to say that it's been a blast working with you. I’ve learned a huge amount about what makes a great business, and that’s all down to you. 

I know you’ll keep doing amazing things in the future.

Good luck, and stay in touch (if you want to). 
(Your name)

2. Sample farewell email to colleagues leaving the company

If a colleague is leaving the organization, you’ll want to say goodbye and wish them well. This farewell email to a colleague provides some kind sentiments to the person who is leaving and details for how to stay in touch. This sample farewell email to colleagues is flexible enough for you to add more details if you want to.

Hi (Recipient's name),

I know today is your last day at (company name), and I wanted to congratulate you on everything you’ve achieved and express how excited I am for your future. 

You’ve done amazing things at (company name), including (add details).

Your new role at (new company name) will pose some serious challenges, but I’m sure you’ll be able to meet them. 

If I can help in any way, let me know. It’s always great to catch up and share some of my insights and experiences if they’re helpful.

Kind regards,
(Your name)

3. Funny farewell email to colleagues sample

It’s hard to be funny on the page, but sometimes dropping in an anecdote or story can bring a farewell email to colleagues to life. So, don’t be rude or controversial, but injecting a bit of personality into a message will ensure you’re remembered positively. Use this funny farewell email sample to raise a smile. 

Hi (Recipient's name),

Who said last days were meant to be sad? I’m leaving (company name) today, and I feel great. Although a lot of that is caused by my massive new pay packet and promotion! (Joke).

I just wanted to reach out to let you know that I’m leaving (company name) on (date). On the (date), I’ll be starting my new job as (title) at (new company name). 

It’s a step up for me and will be a significant challenge, but I’m up for it!

I can’t wait to get started. Speak to you soon.

Thanks,
(Your name)

4. Sample farewell party invitation email to colleagues

It’s party time, so it’s time to get people together. This farewell email inviting colleagues to a party explains what’s happening, when, and why. It’s a simple invite, but you can always add a bit of personality to spice it up. 

Hi (Recipient's name),

To celebrate my last day at (company name), we’re having a bit of a farewell party – and you’re invited!

We’ll meet at (insert details, dates, times, etc.). The plan for the evening is (insert information).

Can you make it?

If you can come, RSVP as soon as possible so we can secure a place. Be great to catch up and meet quickly. Even if you can’t make the leaving drinks, let me know when you’re free.

Thanks, 
(Your name)

Farewell email to coworkers

We’ve covered emails to colleagues; now it’s time to message your co-workers. Your co-workers are the people you share everything with, the good and bad, the ups and downs. As a result, your messages can (and should) be more personal.

These are people you have built relationships with and who may have supported you, so feel free to go into details and acknowledge that.

On the flip side, if you’ve felt you’ve been poorly treated or have a problem with a colleague, your leaving email isn’t a suitable place to settle scores. We provide samples below to illustrate what we mean, but you need to work on these to add your personality.

Farewell email to coworkers subject line

Let’s start with the farewell email to coworker's subject line. Given this isn’t going to end up outside the organization, you have some freedom. You can be professional, personal, formal, or funny. It’s your choice. Here are a few examples of subject lines for a farewell email to your coworkers.

  • I’m leaving today
  • Farewell on my last day!
  • I'm leaving (but not on a jet plane)
  • Some final words before I bid farewell
  • Don’t be sad I’m leaving…

4 sample farewell emails to coworkers

Now, we provide 4 sample farewell emails to coworkers to show you how it’s done. These can be used as the basis for your own emails, but be sure to edit, update and personalize them. Fill in the gaps, add your stories, and make your messages memorable!

1. Casual farewell email to coworker sample

You can be a bit more relaxed when writing farewell messages to coworkers. Use this sample as the basis for your own ideas and inspirations. In this casual farewell email, we say thanks for everything and provide a basic structure for you to share your memories, and messages for the future.

Hey guys,

Today is (if you didn’t already know) my last day. Hooray (for me, at least).

I just wanted to express my gratitude to all of you for the support and guidance you’ve shown during my time here. It’s been a rollercoaster ride, but when I look back, there have been so many more ups than there have been downs.

I know some of you will want to stay in touch, and I’ve included my contact details below.

You guys are already doing amazing work, and I know that will continue when I leave. I want to wish everyone the best for the future.

Good luck!
(Your name)

2. Farewell email to coworker leaving the company sample

This sample email to a coworker leaving the company covers all the essential elements you need to say. It’s about thanking someone for their service, complimenting them on their company, and wishing them well for the future. 

Hi (Recipient's name),

I just wanted to reach out personally, and say thanks for everything you’ve done at (company name), and wish you the best for the future. 

It’s been a wonderful experience working with you. Some of the highlights have included (insert information). 

I know you’re moving on to new challenges, but it would be great if you wanted to stay in touch. You can contact me on (insert details) or connect on (LinkedIn, Facebook, Twitter, etc.)

Good luck in the future! You’re going to achieve great things. 
(Your name)

3. Funny farewell email to coworker sample

It’s hard to be humorous, but we try it in this funny farewell email to a coworker. So it’s not LOL, ROFL, or fall over funny, but it’ll raise a smile – and sometimes that’s enough. Add some extra information and anectotes for the biggest impact.

Hi (Recipient's name),

I’m so pleased it’s your last day! It was getting boring working with you.

I’m kidding, of course. We’ve had a great time working together. Some of my best memories include (insert information). What’s been your favorite thing?

I know you’re moving to (new company). I’ve heard terrible things about how they treat their people, so good luck with that.

It would be great to stay in touch. Send me your details, and we’ll hook up sometime soon.
(Your name)

4. Farewell party invitation email to coworker sample

A farewell party is a chance to say goodbye, and you’ll want your colleagues there, right? If so, this party invitation email to say farewell is for you! Don’t forget to drop in the date, time, and location. 

Hi (Recipient's name),

We’re going out to celebrate my last day at (company name). Can you make it?

As you know, I’m leaving on (date), and to celebrate/commiserate, we’re heading to (location) for dinner and some drinks!

I’ve added all the details below. If you can let me know if you can make it, that would be great. We want to finalize the booking before the end of the week.

I’m sad to go but excited for the future. It would be great to see you say goodbye!

I Look forward to hearing from you.
(Your name)

Farewell email to clients

Emailing your clients when you leave is a little more complicated. You’ll want to say goodbye and tell them you’re leaving, but you must respect their relationship with your previous employer.

Some businesses have rules in place to protect them – including taking legal action if you attempt to steal a client away. We suggest being cautious with your farewells, and keeping them friendly but formal. 

How to write a farewell email to clients

As we’ve explained above, your farewell messages to clients should be simple thank you messages that advise them where you’re going.

You can add a thank you and provide links to your social profiles, but it’s probably inappropriate to link to your new employer's website or provide your new company email address. This is a big professional no-no!

Part of this is about providing a professional handover; the other part is a personal courtesy to the people you’ve worked with. Here is how to write farewell emails to clients.

Farewell email to clients subject line

Now’s not the time to get funny or try to be smart. These subject lines for farewell emails to clients are basic and boring, but they’re 100% suitable for the situation. Again, if you’ve got a personal friendship, break out of the formality, but in all other situations, keep it clear. 

  • I’m leaving (company name)
  • I’m leaving (company name) on (date)
  • Farewell on my last day!
  • Your account is being passed to my colleague…

2 sample farewell emails to clients

Because farewell emails to clients follow the same simple formula, we’ve only got two examples. Still, these should provide enough material for you to create your own farewell messages. 

1. Professional farewell email to client sample

This farewell email to a client follows the formal structure, and can be used in all professional situations. It’s simple to read, clear, and provides contact details for the future. This professional farewell email to a client can be used when you leave a business or the account. 

Hi (Recipient's name),

I’m getting in touch to let you know that I will be leaving (company name) on (date).

It’s been a huge pleasure to work with you, and I wish you all the best for the future. We’ve developed a great relationship and achieved some fantastic things together, so I wanted to say thank you.

Kindest regards,
(Your name)

2. Farewell email to a client informing about leaving the company sample

When you’re leaving a business for good, it’s a great idea to reach out to your clients to let them know who they need to speak to. This farewell email to a client also works as a professional handover to a colleague.

Because you're likely to send this to the client and the internal lead, the message isn’t particularly personal. If you want to add this to your messages, you have the space and the freedom to do so within this sample. 

Hi (Recipient's name),

I’m contacting you to advise you that I will be leaving (company name) on (date). 

I’ve copied in (person’s name) to this email, and they will be looking after the account once I leave. I can assure you that they’re highly experienced and capable and will continue to deliver the quality of service I have.

Personally, I wanted to say thanks and that it’s been a pleasure working with you guys.

I wish you all the best for the future.

Thanks,
(Your name)

Farewell email template

If you’ve read this far, you’ll know pretty much all there is – but we’ll finish in traditional Flowrite style with an email template. This email template to say farewell follows the structure set out and can be easily adapted by simply replacing sample text with yours. 

Hi (Recipient's name),

I’m going to be leaving (company name) on the (date), and I wanted to say farewell.

It’s been a pleasure working at (company name) for the last (number) years. 

During this time, I’ve enjoyed working with you all (colleagues, clients, co-workers, and customers).

Some of the highlights of my time here have included (insert details). 

I’m going to be leaving to join (new company name) as the (new job title).

It would be great if you wanted to stay in touch. My contact details are (insert details).

I wish you all the best for the future.

Thanks,
(Your name)

Final words

That was a long post, but writing professional farewell emails and messages is a complex subject that demands care and attention.

Sure, you can just dash out a quick note saying thanks and goodbye, but our farewell email structure and samples show you how to do so in style. Great farewell messages will leave your customers, colleagues, clients, and co-workers feeling sad to see you go and keen to stay in touch.

They will strengthen your professional standing and build stronger relationships – and you may also make them smile, too!

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