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May 19, 2021

10 email tools that save you time every day

We went to find email tools that help you spend less time on your inbox and focus on what matters.

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Timo Särkkä

Community

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Love it or hate it, email plays a huge role in our daily lives; an average professional sends 40 emails a day only for business purposes. Fortunately, there are so many email tools, apps, add ons, and extensions to make it a more manageable – even enjoyable part of your day-to-day. Finding the needle from the haystack can, however, be hard. That's why we did the heavy lifting for you and listed 10 email tools that help you regain control of the flooding inbox. Hope some of these will help you be more productive already today!

1. Mixmax


Mixmax is an email tool that lets you get data on how your recipients open and answer your emails, conduct surveys and get answers to your questions. It makes scheduling meetings a lot simpler, too. The "availability" feature lets your meeting attendees choose a suitable time themselves. Once they've all decided, Mixmax automatically syncs the event to Google Calendar and sends everyone a confirmation email.

Mixmax
Category
Productivity tool
Price
The free plan lets you use the basics. In addition there are plans for starters ($9 per month), small businesses ($24), growth ($49) and enterprise plans.
Founder
Olof Mathé
Founded
2014
HQ
San Francisco, United States
Website

2. SavvyCal


SavvyCal is created on the belief that most scheduling tools put the burden on the recipient. The software allows the user to create personalized links in seconds and reduces the steps needed to schedule meetings. Recipients can overlay their calendar on top of the inviter to find mutual availability. Users can also make changes across multiple meeting types simultaneously, present availability windows in preferred order, and set limits on how many meetings can be booked to reserve time for deep work.

SavvyCal
Category
Scheduling tool
Price
The Basic plan for $12 and a Premium plan for $20 per month with a chance to get 2 months for free by choosing annual billing
Founder
Derrick Reimer
Founded
2020
HQ
Minneapolis, United States
Website

3. Flowrite


Flowrite is an AI-powered writing tool that turns short bullet points into ready-to-send emails, messages, and posts. It's the fastest writing experience ever and an entirely new way to write: Instruct with a few words, click, and witness the text write itself. Flowrite works where you work adapts to your daily tasks and personal style. Designed for the most productive, powered by the latest advancements in AI, it's the writing tool for those whose work depends on communicating effectively.

Flowrite
Category
AI writing
Price
TBD
Founders
Aaro Isosaari and Karolus Sariola
Founded
2020
HQ
Helsinki, Finland
Website

4. Hunter


Hunter helps find and verify professional email addresses online. It's a helpful tool for avoiding the annoying task of finding a contact's email address manually from the web. Hunter is suitable for any individual or business looking to build a database of email contacts. Sales and marketing teams, in particular, benefit a lot from it since it speeds up the process of hunting down contacts. Hunter allows you to do a domain search, search by first and last name, and search in social networks. 

Hunter
Category
Email search tool
Price
Free, Starter (49€/month), Growth (99€), Pro (199€) and Enterprise (399€) plans.
Founders
François Grante & Antoine Fink
Founded
2015
HQ
Wilmington, United States
Website

5. YAMM


Yet Another Mail Merge (or YAMM) is a mass emailing tool for Gmail. It uses the Gmail API to automate tasks and lets you send personalized emails to multiple recipients in one batch. Like many email merge tools, YAMM has an extensive library of templates that makes it faster and easier to compose an email. YAMM supports both Google Sheets and Google Docs, and you can import recipient data and email templates easily from these sources. You can also send attachments, create surveys, segment recipients, and more. Another handy feature of YAMM is tracking your email campaign performance with key stats.

YAMM
Category
Email marketing tool
Price
Free tier, personal tier $20/year and a professional tier $40/year.
Founder
Romain Vialard
Founded
2014
HQ
Paris, France
Website

6. Front


Front is a customer communication platform that combines emails, apps, and other messages into a single view. It also helps to automate communication workflows. Users can assign letters to specific team members, start internal discussions, and sync work across other software such as Salesforce and Github. Users can set up rules for automatic actions when messages meet certain conditions. Other features include reminders, response templates, the ability to follow conversations, and real-time alerts when another user is responding to a statement. Front also provides analytics and reporting tools that let users view metrics for categories such as inboxes, user activity, tags, and customers.

Front
Category
Customer communication tool
Price
Starter plan ($19/year/person), Prime plan ($49) and Enterprise plan ($99).
Founders
Mathilde Collin & Laurent Perrin
Founded
2013
HQ
Paris, France
Website

7. Sanebox


The idea behind Sanebox is to help you prioritize and categorize your emails with ease. It works with any email platform. With the email tool, you can quickly identify the emails that don't require your immediate attention. Sanebox automatically sends unessential emails to a separate inbox so you can concentrate on the essential info. Examples of these different inboxes include a folder for distractions (SaneLater), a folder for newsletters (SaneNews), and a folder for CC'd emails (SaneCC). There's also a trash folder for pure spam, which learns on the fly which messages should be trashed right away.

Sanebox
Category
Email management tool
Price
Example from the yearly tier: Snack plan $59, Lunch plan $99 and Dinner plan $299. In addition there is the Appetizer mini-plan which costs only about $26 per year.
Founder
Stuart Roseman
Founded
2010
HQ
Boston, United States
Website

8. Boomerang


Boomerang adds valuable features to Gmail, mainly for people who send many emails. For example, Boomerang lets you set a notification that informs you if the recipient has not opened or replied to your message by the time you have selected. Other features include postponing email sending, snoozing of received messages, and tracking of already sent emails. The app also features email stats, it can pause the arrival of new mail, recipients can opt-out of reading receipts, and alert users if they don't reply.

Boomerang
Category
Email productivity tool
Price
The basic tier is free. Personal tier $4.99/month, Pro plan $14.99 and Premium plan $49.99.
Founder
Aye Moah
Founded
1999
HQ
San Francisco, United States
Website

9. Mailtrack


Mailtrack is a minimalistic and straightforward email tracking tool. It tells you if your emails have been opened or not and how many times. Mailtrack also works the other way around: you'll know if the emails you receive are being tracked. The core idea of Mailtrack is to bring the read notifications we understand from the mobile world to email software. Mailtrack is almost invisible in use: it doesn't modify your Gmail experience in any way. You can send emails as usual, but Mailtrack will tell you if the emails have been opened.

Boomerang
Category
Email tracking tool
Price
Free tier along with Pro tier (4.99€/month) and and Advanced tier (5.99€/month)
Founders
Eduardo Manchón & Nacho González-Barros
Founded
2013
HQ
Barcelona, Spain
Website

10. Superhuman


Superhuman makes Gmail blazingly fast and the whole email experience more productive. Its prominent features include the split inbox and keyboard shortcuts. Split inbox lets you customize the standard Gmail inbox tabs to suit specifically your messages. The standard tabs in Superhuman include VIP, Stars, News, and Other messages, but they're fully customizable. The keyboard shortcuts are the backbone of Superhuman. For example, you use 'J' and 'K' keys to navigate up and down in your inbox view. Enter is for 'reply all', and CMD+Shift is discarding a draft. 

Superhuman
Category
Email productivity tool
Price
$30/month
Founders
Rahul Vohra, Conrad Irwin & Vivek Sodera
Founded
2015
HQ
San Francisco, United States
Website
Hope you were able to find some new email tools with the potential to make your work more productive. Drop us a note if you end up picking up one, and let us know about your experience.

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